Office Manager

Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office in Long Beach. This role is essential in ensuring smooth administrative workflows, maintaining a welcoming front desk, managing schedules, coordinating vendor relationships, and supporting team members across various departments. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to office management, fostering an efficient and positive workplace atmosphere. This paid position offers an exciting opportunity to oversee diverse administrative functions and contribute to the overall success of our organization.

Skills and Duties:

• Manage calendar scheduling for executives and team members, coordinating meetings, and appointments.
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance
• Handle vendor management by negotiating contracts, processing invoices, and maintaining strong relationships with service providers
• Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with payroll processing using QuickBooks or similar accounting software
• Oversee bookkeeping tasks including filing expenses, tracking budgets, and ensuring accurate recordkeeping for office supplies and financial transactions
• Organize company events, meetings, and team-building activities to promote engagement and foster a collaborative environment

Requirements and experience:

• Proven experience in office management or administrative roles with supervisory responsibilities
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent communication skills—both verbal and written—with attention to professional phone etiquette
• Proficiency in QuickBooks for bookkeeping and payroll tasks; experience with medical office management is a plus
• Microsoft office: 1 year
• Dentrix- preferred not required
• Billing experience
• Back office experience- preferred
• Administration requirements: 1 year preferred
• Knowledge of human resources procedures including onboarding, training & development programs
• Experience with clerical tasks such as filing systems, front desk operations, and multi-line phone systems
• Ability to supervise staff effectively while fostering a positive team environment

Join us as an Office Manager where your leadership will shape a productive workplace! We value energetic professionals who thrive on organization, communication excellence, and creating seamless office experiences. This role is perfect for someone eager to make a tangible impact while supporting our team’s success every day.

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person