Office Manager

Leading Privately Held Financial Services Firm - Office & Reception Manager – NYC

We are seeking a highly polished & organized Office & Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location.

You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience.

Overview:

• Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing.

• Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment.

• Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance.

• Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings.

• Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality.

• Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination & execution.

• Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup.

• Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination.

• Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations.

It is an established organization which is experiencing significant growth which offer competitive benefits & growth potential.