Office Manager

Are you ready to join a vibrant team dedicated to supporting both staff and community members as they navigate complex systems? Center for Family Development (CFD) is excited to offer a rewarding opportunity for an organized and proactive Office Manager to help keep our operations running smoothly. If you’re passionate about creating efficient, welcoming environments and using your diverse skills to support a mission-driven team, we encourage you to keep reading…

POSITION DETAILS & BENEFITS

· Full Time (32 Hours/Week)

· Medical, Dental, Vision, Pet Insurance

· PTO, Paid Time Off

· Paid Holidays

· Retirement Match

· Flexible Schedules

· Continuing Education/Training Funds

Eligible for medical, dental, and vision benefits (eligible on 1st of the month following 30 days worked).

Must be available during business hours, as well as occasional evening and weekend work.

Company Overview

CFD, an outpatient behavioral health and substance abuse treatment agency, is seeking an Office Manager to join our team.

CFD's mission: CFD joins respectfully with diverse individuals and families to identify and access their strengths and resources to enhance their lives as well as their participation in the community. CFD ensures effective services by providing education and training for staff and interns.

CFD has been dedicated to supporting family relationships since its inception in 1991. We believe that healthy families create healthy people and we recognize there are many ways to be a family. CFD believes in strength-based, client-centered, research-informed approaches.

Position Overview

We are seeking a highly organized and proactive Office Manager to oversee daily operations and facilities management within our organization. This role is essential to ensuring a safe, efficient, and welcoming environment for staff, clients, and visitors. The ideal candidate brings strong leadership, operational oversight, and problem-solving skills, along with a commitment to supporting a mission-driven team. This is an opportunity to play a key role in maintaining the infrastructure and workflows that allow our programs to serve the community effectively.

Duties

• Supervise and support front office staff, including scheduling, training, and performance oversight
• Ensure a professional and welcoming experience for all visitors, clients, and staff
• Oversee reception operations, including phones, mail, deliveries, and overall office flow
• Develop, implement, and maintain front office procedures and best practices
• Manage facility operations, including tracking maintenance needs and coordinating repairs and improvements
• Serve as the primary point of contact for vendors, property management, and service providers
• Maintain records related to building services, warranties, and vendor contracts
• Monitor building systems, including alarm systems, and respond to issues as needed
• Act as a liaison across departments to identify operational and facility needs
• Support organizational compliance by helping implement policies and procedures across teams
• Coordinate office space planning, moves, and operational needs with department leaders
• Monitor and maintain office supplies, equipment, and shared resources
• Assist with budgeting, expense tracking, and invoice management related to office and facilities operations
• Communicate updates and timelines related to building projects or disruptions
• Attend meetings and complete additional projects as assigned

Experience & Requirements

• Bachelor’s degree in facilities management, business administration, or a related field, or equivalent experience
• Minimum of three (3) years of experience in facilities, operations, or office management
• Knowledge of building systems, safety standards, and vendor coordination
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and work independently
• Experience working in healthcare or social services settings is a plus
• Bilingual abilities are highly valued

Work Environment & Physical Requirements

• Ability to move throughout office buildings and between locations
• Ability to lift or move items up to 50 lbs as needed
• Prolonged periods of sitting, standing, and walking
• Ability to visually inspect facilities and equipment

CFD is proud to be an Equal Opportunity Employer. CFD does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Pay: From $60,000.00 per year

Benefits:

• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Professional development assistance
• Retirement plan
• Vision insurance

License/Certification:

• Drivers License (Required)

Ability to Commute:

• Eugene, OR 97401 (Required)

Work Location: In person