Office Manager

Office Manager / Executive Secretary

Location: Jeddah, Saudi Arabia

We are looking for a highly organized and proactive Office Manager / Executive Secretary to oversee daily office operations and provide comprehensive executive level support. The ideal candidate should be professional, detail oriented, and able to manage multiple tasks effectively in a fast paced environment.

Key Responsibilities

• Oversee daily office operations to ensure a smooth and efficient workflow.
• Provide executive support, including calendar management, scheduling, travel arrangements, and meeting coordination.
• Draft, format, and manage correspondence, reports, and official documents.
• Handle confidential information with discretion and professionalism.
• Coordinate with internal departments and external stakeholders.
• Organize and maintain company files, records, and office supplies.
• Assist with HR related tasks such as attendance tracking and onboarding documentation.
• Prepare meeting minutes and follow up on action points.
• Support management with special projects and administrative tasks as required.

Qualifications & Requirements

• Based in Jeddah or willing to relocate.
• Bachelor's degree preferred.
• 2-5 years of experience in office management, administration, or executive assistance.
• Excellent communication skills in English (Arabic is an advantage).
• Strong organizational, multitasking, and problem solving abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Professional demeanor with strong interpersonal skills.