Office Manager / Accounting Assistant / Marketing Coordinator (Full-Time, In-Office)

About Us

Salt & Summit Design Build Inc. is a licensed general contracting firm in Laguna Beach focused on high-end residential construction, renovations, and design-build projects. We are growing quickly and are looking for a full-time, in-office team member who can help run the operational backbone of the company.

This role is ideal for someone who is organized, reliable, tech-savvy, detail-oriented, and excited to help a fast-growing construction firm scale.

Position Summary

We are looking for a full-time, in-office Office Manager / Accounting Assistant / Marketing Coordinator / Executive Assistant who can manage the day-to-day backend operations of the company.

This is a multi-role position. You will be involved in accounting support, office administration, marketing tasks, bookkeeping coordination, vendor communication, scheduling, and helping the owner manage and grow the company.

If you are proactive, efficient, organized, and love making systems run smoothly, this job is perfect for you.

Key ResponsibilitiesAccounting & Bookkeeping Support

• Assist with QuickBooks Online (training provided if needed)
• Organize receipts via Dext
• Track expenses and job costs
• Help prepare financial reports
• Coordinate with bookkeepers / CPA
• Maintain vendor records, W-9s, invoices, and purchase orders
• Assist with payroll documentation and onboarding employees

Office Management

• Maintain organized digital filing systems
• Manage email, scheduling, and communication
• Prepare documents, estimates, and proposals
• Communicate with subcontractors, suppliers, and clients
• Order supplies as needed
• Assist with permits, forms, city submissions (training provided)

Marketing & Branding Support

• Update social media channels
• Manage company website updates (basic editing)
• Assist with photo/video content organization
• Help prepare marketing materials, presentations, and brochures
• Maintain branding and project portfolios

Executive Assistance

• Support the owner with administrative tasks
• Help streamline systems, processes, and workflows
• Coordinate appointments, meetings, and follow-ups
• Handle confidential information with professionalism
• Support overall operations and company growth

Qualifications

• Must be able to work in person at least 4–5 days per week in Laguna Beach
• Strong organizational skills and attention to detail
• Tech savvy — comfortable with:
• QuickBooks Online (or willing to learn)
• Google Drive
• Excel / Sheets
• Email management
• Dext
• Social media platforms
• Excellent verbal and written communication skills
• Positive attitude and ability to multitask
• Self-starter who can anticipate needs
• Experience in construction/real estate industry is a big plus but not required
• Marketing or administrative experience is a plus
• Must be reliable, trustworthy, and professional

Schedule

• Full-Time
• Monday–Friday (8:30 AM – 5:00 PM)
• In-office in Laguna Beach, CA

Compensation

• $22 – $32 per hour depending on experience
• Opportunities for bonuses as the company grows
• Career growth into Operations Manager or Project Administrator

Why Join Salt & Summit?

• Work directly with the owner of a growing design-build company
• Be part of a creative, professional, high-quality construction brand
• Your role will directly impact company growth and success
• Excellent environment for someone who wants to learn, grow, and take ownership
• You will help build homes, projects, and a company people love and trust

How to Apply

Please submit:

• Your resume
• A short message explaining why you’re a great fit
• Any relevant experience in office management, accounting, marketing, or construction

Job Type:

Full-time, In-office

Pay: $25.26 - $30.42 per hour

Expected hours: 40 per week

Benefits:

• Relocation assistance

Application Question(s):

• How many years of Bookkeeping QuickBooks experience do you have?

Experience:

• Management: 1 year (Preferred)

Ability to Commute:

• Laguna Beach, CA 92651 (Required)

Work Location: In person