Office Manager - Admin/Billing/Dispatch

Job Overview
We are seeking an energetic and highly organized Office Manager to oversee administrative operations, billing processes, and dispatch activities within our dynamic team. This pivotal role ensures smooth office functioning, effective communication, and efficient management of daily tasks. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional leadership skills, and possess a keen eye for detail. Your proactive approach will support our team’s productivity and foster a positive, professional workplace atmosphere.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management to ensure seamless communication and scheduling.
• Oversee billing and bookkeeping activities using QuickBooks or similar accounting software, ensuring accuracy in invoicing, payments, and financial records.
• Coordinate dispatch activities by scheduling appointments, managing vendor relationships, and ensuring timely service delivery.
• Supervise administrative staff and provide training & development to enhance team performance and efficiency.
• Handle human resources functions such as payroll processing, employee records management, and assisting with onboarding procedures.
• Maintain organized filing systems for medical or general office documents while ensuring compliance with confidentiality standards.
• Support event planning efforts for company meetings or community outreach initiatives to promote team engagement.

Requirements

• Proven experience in office management, administrative support, or related roles within a professional environment.
• Strong proficiency with QuickBooks and excellent bookkeeping skills.
• Demonstrated supervising experience with the ability to lead and motivate a team effectively.
• Exceptional organizational skills with the ability to manage schedules, prioritize tasks, and handle multiple responsibilities simultaneously.
• Experience in vendor management, billing procedures, payroll processing, and budgeting is highly desirable.
• Excellent communication skills paired with professional phone etiquette for front desk interactions and internal correspondence.
• Knowledge of medical office management or dispatch operations is a plus but not mandatory.
• Ability to adapt quickly to changing priorities while maintaining attention to detail in clerical tasks such as filing and record keeping. Join us in a role that combines leadership with hands-on administrative expertise! We value proactive professionals who are eager to make a meaningful impact by streamlining office functions and supporting our team’s success every day.

Pay: $30.00 - $36.00 per hour

Work Location: In person