Office Manager - Administrative & Operations Support

Experience Level: Mid-level – 3-5+ years of office experience preferred, but exceptional self-learners encouraged to apply

About Us

APDental is a medical device company based in New Port Richey, specializing in the manufacturing and nationwide distribution of innovative devices for the medical industry. We're committed to supporting healthcare professionals with reliable, high-quality solutions that make a real difference. As a growing team, we're seeking a proactive Office Manager to help us scale operations and deliver exceptional service to our clients across the country. If you're organized, goal-oriented, and passionate about contributing to a company's expansion in the medical sector, join our collaborative environment!

Job Summary

As our Office Manager, you'll oversee daily administrative and operational tasks while driving efficiency and supporting our growth objectives. This role builds on core duties like invoicing and inventory management, with opportunities to leverage your skills in record keeping, customer communication, and even marketing initiatives. We're looking for a highly motivated self-learner who thrives on initiative—whether you're streamlining processes or exploring marketing ventures. All technical tools (QuickBooks, Salesforce, etc.) can be learned on the job, but experience in organizational excellence and phone-based client interactions will set you apart. No university degree required; we value results and potential over formal education.

Key Responsibilities

• Oversee invoicing and financial tracking using QuickBooks (training provided for advanced features).
• Manage customer relationships and CRM updates in Salesforce, ensuring accurate and timely record keeping.
• Handle inbound/outbound phone communications with clients and vendors, providing excellent service and resolving inquiries efficiently.
• Lead order fulfillment, including coordinating with team members on preparation and shipping.
• Optimize inventory management through tracking, forecasting, and process improvements to support business growth.
• Perform and refine hands-on tasks such as polishing ingots, filling and labeling tubes for accuracy and quality.
• Maintain meticulous records of all activities in our CRM system, with a focus on data integrity and reporting.
• Identify and implement organizational improvements to enhance office efficiency.
• Explore marketing opportunities within the company, such as content creation, lead generation, or campaign support—if you bring relevant knowledge or enthusiasm in this area.
• Collaborate on ad-hoc projects that align with our expansion goals, demonstrating initiative and goal-oriented problem-solving.

Qualifications

• High school diploma or equivalent (no university degree required).
• Proven organizational talent with 1-2+ years of experience in record keeping, administrative support, or similar roles.
• Strong phone skills for professional client interactions and team coordination.
• Basic computer literacy; quick learner for tools like QuickBooks and Salesforce (hands-on training provided).
• Self-motivated and highly driven, with a track record of independent learning and taking initiative.
• Goal-oriented mindset focused on company growth—bonus if you have marketing knowledge (e.g., social media, email campaigns) for potential expanded responsibilities.
• Reliable transportation to our office and physical ability to handle light manual tasks (e.g., small item handling).
• Excellent attention to detail, time management, and a positive, proactive attitude.

What We Offer

• Competitive hourly pay: Starting at $18 - $25+, with adjustments based on your skill level, experience, and proactive contributions.
• Full-time schedule with potential for overtime, bonuses, or equity discussions for high performers.
• Comprehensive on-the-job training and opportunities for professional development.
• Room to grow: Evolve into marketing or leadership roles as we expand.
• Supportive, collaborative environment that rewards initiative and self-starters.
• Paid time off (PTO).
• Health insurance eligibility after successful completion of the grace period.

How to Apply

Please submit your resume, a brief cover letter highlighting your organizational experience, phone skills, and any marketing background (or self-learning examples), along with your email and telephone number, to [your email address, e.g., with the subject line "Office Manager Application- Your Name.”
Applications will be reviewed on a rolling basis. After careful review of the application, we will contact the applicant with a quick and short questionnaire, which upon successful review will lead to an in-person interview. We're hiring quickly and can't wait to meet driven individuals ready to help us grow!

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person