Office Manager and Part Time Administrative assistant

<Overview>
Join our dynamic team as an Office Manager and become the heartbeat of our organization! This energetic role is perfect for someone who thrives in a fast-paced environment, loves organizing, and excels at creating a welcoming and efficient workplace. As the Office Manager, you will oversee daily administrative operations, ensure smooth communication across departments, and support our team with exceptional customer service. Your proactive approach will help foster a productive office atmosphere where everyone can succeed and feel valued.

<Duties>

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and handling inquiries with professionalism and warmth
• Oversee office supplies inventory, coordinate procurement, and maintain organized filing systems to ensure operational efficiency
• Utilize computer skills to perform data entry, maintain records, and support bookkeeping activities using QuickBooks or similar software
• Schedule and coordinate meetings, manage calendars, and handle appointment setting for staff and executives
• Provide excellent customer support by addressing client questions, assisting with administrative tasks, and ensuring a positive experience for all visitors
• Maintain office organization through filing, proofreading documents, and managing correspondence using Microsoft Office and Google Workspace tools
• Support clerical tasks such as typing reports, managing data entry projects, and ensuring accurate documentation of office activities

<Requirements>

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy
• Experience with multi-line phone systems, phone etiquette, and front desk operations
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Familiarity with QuickBooks for bookkeeping and data entry tasks is preferred
• Excellent organizational skills with attention to detail in proofreading and filing processes
• Strong time management skills to prioritize tasks efficiently in a busy environment
• Previous experience as a dental or medical receptionist or personal assistant is advantageous
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette

Embark on a rewarding journey where your organizational talents make a real impact! We are committed to providing an inclusive environment that fosters growth for all team members. This paid position offers an opportunity to develop your career while supporting a vibrant workplace community.

Work Location: In person