Office Manager / Bookkeeper

Overview
We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper to oversee daily office operations and manage financial records. This role is vital in ensuring smooth administrative workflows, maintaining accurate bookkeeping, and supporting overall office efficiency. The ideal candidate will possess strong communication, organizational, and leadership skills, with experience in office management, bookkeeping, and vendor relations. Prior experience in construction office management or administrative roles is a plus. This position will report to a fractional controller and the president of the company.

Responsibilities

• Manage daily office operations, including front desk duties and supply ordering.
• Handle bookkeeping tasks using Viewpoint ProContractor, including invoicing, expense tracking, and financial reporting.
• Execute construction project billings - including progress, as well as time and material.
• Manage all job costing and record keeping.
• Manage payroll processing, including certified payroll, and human resources functions such as employee records and benefits administration.
• Supervise administrative staff and coordinate office activities.
• Plan and organize events, meetings, and company functions.
• Maintain vendor relationships, negotiate contracts, and manage procurement processes.
• Oversee electronic filing systems, document management, and ensure compliance with organizational policies.
• Assist with budgeting activities and monitor expenses to ensure financial efficiency
• Provide excellent phone etiquette and customer service at the front desk.
• Support office management tasks if applicable.

Qualifications

• Proven experience in office management, bookkeeping, or administrative roles with strong organizational skills
• Proficiency in financial management software (like Quickbooks) and Microsoft Office Suite (Word, Excel, Outlook)
• Experience with event planning, vendor management, and calendar scheduling
• Supervising experience preferred; capable of team management and training staff
• Knowledge of human resources functions including payroll processing and employee records management
• Strong communication skills with professional phone etiquette
• Ability to handle multiple priorities efficiently in a fast-paced environment
• Experience in medical office management or clerical work is a plus
• Excellent organizational skills with attention to detail and accuracy

This position requires a proactive individual capable of managing diverse responsibilities while maintaining professionalism.

This position may develop into a full-time position after a period of 3 to 6 months.

This position is 24 to 32 hours per week.

Job Types: Part-time, Temporary

Pay: $25.00 - $30.00 per hour

Work Location: In person