Office Manager / Bookkeeper

Job Summary
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to lead our administrative operations and financial management. In this vital role, you will oversee daily office functions, manage bookkeeping tasks, coordinate schedules, and ensure smooth communication across teams. Your proactive approach will help foster an efficient, welcoming environment while maintaining accurate financial records and supporting overall office productivity. This position offers an exciting opportunity to combine administrative expertise with financial acumen in a fast-paced, team-oriented setting.

Duties

• Manage day-to-day office operations, including front desk responsibilities, multi-line phone systems, and visitor greeting to create a professional and friendly environment
• Oversee scheduling and calendar management for staff and organizational events, ensuring optimal time utilization
• Handle bookkeeping duties using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Coordinate vendor management activities—review contracts, process payments, and maintain positive relationships with suppliers and service providers
• Support human resources functions such as onboarding new employees, maintaining personnel files, managing payroll processing, and assisting with training & development initiatives
• Organize filing systems—both physical and digital—to ensure easy access to important documents and compliance with record-keeping standards
• Assist in event planning for organizational meetings or community outreach activities to promote engagement and team cohesion
• Supervise administrative staff or interns when applicable, providing training in office procedures and phone etiquette

Experience

• Proven experience in office management or administrative roles within a professional setting
• Demonstrated bookkeeping experience with proficiency in QuickBooks or comparable accounting tools
• Supervising experience is preferred; capable of leading teams effectively while fostering a collaborative environment
• Strong organizational skills with the ability to multitask efficiently across various responsibilities such as scheduling, vendor relations, and clerical duties
• Excellent communication skills—both verbal and written—to interact confidently with staff, vendors, clients, and visitors
• Knowledge of human resources processes including payroll management and employee onboarding
• Familiarity with construction management or construction administrative tasks is a plus but not required
• Experience managing multi-line phone systems, calendar coordination, filing systems, and front desk operations

Join us to be part of a vibrant organization where your organizational talents and financial expertise will make a tangible impact! We are committed to supporting your professional growth through ongoing training & development opportunities while fostering a positive work environment built on teamwork and excellence.

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: Hybrid remote in Lansing, MI 48917