Office Manager / Bookkeeper

40-year-old, past Inc 500, family-owned manufacturing company looking for an Office Manager who has a proven track record in a small office environment overseeing all functions of accounting/human resources and facilities, providing financial and business planning support, and working with the owner to identify opportunities for improvement and growth.

About the Role

We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team! This vital role combines efficient office management with precise financial oversight and ensuring smooth daily operations and accurate bookkeeping. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the backbone of our administrative functions, supporting management, HR management, and maintaining financial records with enthusiasm and professionalism.

We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team! This vital role combines efficient office management with precise financial oversight and ensuring smooth daily operations and accurate bookkeeping. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the backbone of our administrative functions, supporting management, HR management, and maintaining financial records with enthusiasm and professionalism.

Office Management

• Oversee day-to-day office operations and administrative functions
• Coordinate with Insurance companies to provide COIs
• Oversee Insurance policy renewals
• Maintain office supplies, vendor relationships, and service contracts
• Support leadership with reporting and administrative tasks

Bookkeeping & Financial Management

• Oversee accounts payable and receivable
• Customer Prequalification Forms
• Reconcile bank accounts and credit card statements
• Maintain accurate financial records and documentation
• Calculate and pay state sales tax
• Payroll processing and time sheet tracking
• Prepare financial reports and month-end closing
• Prepare and send monthly AIA billing
• Entity reports maintenance and DOT renewals
• File 1099s
• Coordinate with CPA for tax filings and year-end reporting

HR Management

Employee onboarding

• Assist with employee consultations and disciplinary actions
• Assist employees forms and HR related issues.
• Guide employees with Insurance and IRA Applications

Skills

• Proficiency in Accounting software and Microsoft Office Suite (Word, Excel, Outlook) along with Google Workspace tools
• Strong organizational skills with the ability to multitask efficiently in a busy office setting
• Bilingual abilities are highly desirable
• Proven clerical experience including data entry, filing, proofreading, and calendar management
• Familiarity with office management best practices, customer support protocols, and administrative procedures

Join us in creating a vibrant workplace where your organizational talents shine! We value energetic professionals eager to make a positive impact every day. This role is essential for maintaining our high standards of service excellence while fostering an engaging work environment.

Requirements

• Bachelor’s degree in accounting preferred
• 5 years’ experience in Quickbooks Desktop
• High attention to detail
• Strong Excel skills
• Self-starter with ability to organize tasks, set priorities and manage time effectively
• Construction accounting with AIA billing a plus
• Experience with Airtable or other CRM software

ADDITIONAL NOTES:

· Up to $100K

· Health insurance, PTO and IRA match available

· Near downtown location

· Full-Time (40 hours per week) in office

· Must be able to pass a background check

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Health insurance

Ability to Commute:

• Indianapolis, IN 46202 (Preferred)

Ability to Relocate:

• Indianapolis, IN 46202: Relocate before starting work (Preferred)

Work Location: In person