Office Manager / Bookkeeper

Office Manager / Bookkeeper

Pay: Starting at $70,000/year+, depending on experience

Benefits: Healthcare with 75% employer reimbursement up to a cap, 401(k) with 3% employer match, and additional company benefits

Job Type: Full-time

Location: On-site in Appleton, WI

About the Role

We are a growing deconstruction and demolition company seeking an experienced and highly organized Office Manager / Bookkeeper to support the day-to-day financial and administrative operations of the business. This is a key role for someone who thrives in a fast-paced environment, enjoys variety in their work, and can manage responsibilities with accuracy and professionalism.

The ideal candidate will bring strong accounting and office management experience, excellent communication skills, and the ability to stay organized while juggling multiple priorities.

Responsibilities

• Manage accounts payable, including bills, expenses, vendor accounts, and credit applications.
• Process weekly payroll.
• Oversee collections and follow up on outstanding balances.
• Manage accounts receivable, including setting up new projects and customers, preparing invoices, and tracking payments.
• Handle lien waivers when required.
• Reconcile company credit cards and assist with cash flow management.
• Maintain employee vacation schedules and support general HR-related administrative tasks.
• Manage company insurance renewals and certificates of insurance.
• Assist with company-owned vehicle registrations and renewals.
• Support OTR trucking reporting and permitting.
• Assist with procurement and pricing for field operations.
• Provide general administrative support and help with special projects as needed.

Qualifications

• Experience in accounting, bookkeeping, office management, or a similar administrative role.
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines and work independently.
• Professional communication skills and a problem-solving mindset.
• Proficiency with accounting software, spreadsheets, and general office systems.
• Construction, demolition, trucking, or related industry experience is preferred.

What We Offer

• Starting pay of $70,000/year+, based on experience.
• Healthcare with 75% employer reimbursement, up to a cap.
• 401(k) with 3% employer match.
• A stable, full-time position with a growing company.
• The opportunity to play an important role in a business that values accountability, reliability, and teamwork.

How to Apply

Please submit your resume and a brief summary of your relevant experience.

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• Accounting: 3 years (Preferred)

Location:

• Appleton, WI 54911 (Preferred)

Work Location: In person