Office Manager / Bookkeeper

We are seeking an experienced and detail-oriented Office Administrator / Bookkeeper to support the daily operations of our growing company. This position is responsible for administrative, bookkeeping, scheduling, and office coordination duties to help ensure efficient day-to-day operations.

The ideal candidate is organized, dependable, hardworking, and able to multitask in a fast-paced environment while maintaining professionalism and strong communication.

Schedule: Monday–Friday, 6:30 AM – 3:00 PM
Experience Required: Minimum 2 years of office administration and/or bookkeeping experience

Responsibilities:

Responsibilities include, but are not limited to:

• Answer incoming calls and assist customers professionally
• Schedule appointments for estimators and coordinate calendars
• Process invoicing for repairs and reroof projects
• Collect customer payments and assist with Accounts Receivable (AR) and Accounts Payable (AP)
• Complete employee timecards and assist with payroll processing
• On Boarding and off boarding
• Obtain permits and schedule city/county inspections
• Open vendor accounts and maintain company business licenses
• Assist with job costing and project tracking
• Maintain organized records, files, and office documentation
• Support daily office operations and administrative tasks as needed

Qualifications

• Minimum 2 years of office administration and/or bookkeeping experience
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Experience with QuickBooks or similar accounting software preferred
• Proficient in Microsoft Office and basic computer systems
• Ability to work independently and in a team environment
• Reliable, punctual, and detail-oriented
• Experience processing payroll, accounts receivable (AR), and accounts payable (AP)
• Understanding of job costing, invoicing, and project expense tracking

Preferred Qualities

• Experience in construction, roofing, or service-based industries preferred
• Ability to adapt in a growing and fast-paced company environment
• Positive attitude with strong problem-solving skills
• Ability to manage vendor invoices, subcontractor payments, and collections

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person