Office Manager / Bookkeeper

Full job description

Keep Projects Organized & Finances on Track — Join Southern Site & Foundation as an Office Manager

Position Title: Office Manager / Administrator

Company Name: Southern Site & Foundation

Pay Rate: $25.00 - $30.00+ per hour

Employment Type: Full-Time

Schedule: Monday–Friday

Location: Charleston, SC

Type of Construction/Work they perform: Residential & Commercial Concrete & Masonry

Job Overview

Southern Site and Foundation is seeking a highly organized and detail-driven Office Manager to support our residential and commercial construction operations in Charleston, South Carolina. This role is critical to keeping our office, financial systems, and project teams running efficiently. The ideal candidate brings construction bookkeeping experience, strong administrative skills, and the professionalism required to support a fast paced, client-focused construction firm.

This position combines bookkeeping, payroll support, and office administration, requiring discretion and accuracy.

Who We Are

Southern Site & Foundation is a commercial & residential concrete/masonry contractor that completes work for general contractors local to Charleston. We have many long-standing relationships with local GCs and as a result almost all our work is repeat or based off referral. We also have multiple good standing relationships with local vendors that we utilize on each one of our projects. As a result of these relationships, a trusting and transparent form of communication has been established within the business and with our trade partners. We are a smaller-sized company but still have the capabilities and knowledge to take on the larger projects in our area.

Office Manager/Admin Responsibilities

• Manage payroll and electronically logged time sheets for our hourly employees
• Log/keep track of company financials in Quickbooks
• Manage accounts receivable/accounts payable
• File vendor receipts/invoices into the appropriate folders
• Help track status of weekly pay apps
• Maintain new hire documentation, employee handbooks, and internal policies
• Print plans for projects on our office plotting machine
• Order miscellaneous items for company at any given time (shirts, business cards, promotional items, office supplies, etc.)
• Process invoices, purchase orders, and client billing
• Print and organize check runs and manage bill due dates
• Maintain Certificates of Insurance (COIs) and W9s for vendors and subcontractors
• Maintain detailed notes and documentation

Qualifications

• 2+ years of bookkeeping experience within a construction company
• 2+ years of office administration experience in construction, real estate, or property management
• Strong attention to detail and financial accuracy
• Proficiency in QuickBooks (construction accounting experience required)
• Working knowledge of a construction project management software, we recently started using eSUB software
• Excellent organizational, time-management, and communication skills
• Ability to handle confidential information with discretion and professionalism
• Associate’s degree is a plus
• Certified Bookkeeper is a plus
• English & Spanish (bilingual) is a plus

Compensation & Benefits

• $25 - $30.00+ per hour
• Bi-weekly pay cycle
• Paid Time Off (holidays, vacation, sick time)
• Paid training and certifications
• Stable, professional work environment with long-term growth opportunity

Work Schedule

• Monday – Friday
• Approximately 20–40 hours per week, depending on business needs, plenty of room for more opportunity as seen fit
• On-site position, could turn into a hybrid role once established/trusted within the business

Work Location

• Charleston, South Carolina
• In-office role supporting local residential and commercial construction projects

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

#MGC25

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in North Charleston, SC 29418