Office Manager / Bookkeeper for construction company

Job Summary
We are seeking an energetic and highly organized Secretary to join our dynamic construction team. In this vital role, you will serve as the first point of contact for callers, manage administrative tasks with precision, and ensure smooth office and field operations. Your proactive approach and excellent communication skills will help foster a professional and welcoming environment. This position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise in a fast-paced setting.

Responsibilities

• Answer multi-line phone systems promptly and professionally, demonstrating excellent phone etiquette and customer support skills
• Perform data entry, filing, and document proofreading to maintain accurate records and correspondence
• Coordinate calendar management, scheduling appointments, meetings, and conference calls efficiently
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily tasks
• Handle clerical duties including typing, photocopying, faxing, and organizing files with attention to detail
• Support bookkeeping activities and basic office accounting tasks as needed
• Assist with personal assistant responsibilities such as travel arrangements or special project support when required

Experience

• Proven office experience or administrative background with a focus on clerical duties and customer service excellence in the field of construction.
• Familiarity with multi-line phone systems, calendar management, and data entry processes
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and basic bookkeeping software like QuickBooks
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent typing speed with accuracy and proofreading skills to ensure error-free documents
• Knowledge of office management practices combined with a friendly demeanor.

Pay: From $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person