Office Manager - Construction

Job Summary
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to supervise staff effectively. This role requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining a positive work environment. Core responsibilities include, payroll, billing, collections, insurance, tax filing and reports and maintaining employee, customer and job-related information. This position interfaces with customers, vendors and employees and is considered the "glue" that keeps everything running smoothly.

Duties

• Manage office operations, ensuring efficiency and effectiveness in all administrative processes.
• Prepare hourly payroll weekly, including collecting timesheets, entering data into Quickbooks, ensuring that hours and pay rates are accurate and charged to the proper job code. In addition filing payroll taxes on the designated date.
• Set up jobs in the accounting system and server along with keeping current jobs up to date.
• Work with Project Managers/ Estimators to ensure that customers are invoiced accurately and contract agreements are fulfilled.
• Track accounts receivables and accounts payables and work with customers/ vendors to resolve any payment issues in a professional manner
• Assist office personnel with proposals, quotations and other customer correspondence.
• Keep job-related documentation organized and up to date along with proper filing and coding

Ensure that contract agreements are prepared, insurance certificates are produced and any other requirements are met.

• Order office supplies and coordinate with office personnel.

Skills and Abilities

• Ability to multi-task, work under pressure, meet deadlines and manage more than one company.
• Able to work independently while also being a team player.
• Strong organizational skills with attention to detail.
• High levels of professionalism with verbal and communication skills
• Able to follow company policies and procedures.
• Proficient in Microsoft Excel, Microsoft Word, Bluebeam, QuickBooks along with Contractor payment systems and state and federal tax filings.

Education and Experience

• 5+ years experience in an administrative role.
• Experience with QuickBooks, GC Pay, Tectura and Direct deposit systems.
• Construction office experience is highly preferred but not a must.
• High school Degree or equivalent, Associate's or Bachelor's degree in accounting, business administration or related fields preferred.
• Notary Public certification or willingness to obtain with company support.

Duties and responsibilties described above are not a comprehensive list. Additional tasks may be assigned to the employee or the scope of the job may change based on business demands.

If you are a motivated individual with a passion for organization and leadership, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person