Office Manager / Controller

Office Manager / Bookkeeper

Superior Cleaning Equipment Inc. is a well-established industrial and environmental equipment dealership with over 35 years in business and multiple locations across Arizona and California. We support contractors, municipalities, and industrial clients with pressure washers, floor scrubbers, water recycling systems, parts, and service.

We are seeking an experienced Office Manager / Controller to manage accounting operations, financial reporting, and office administration for a growing $8M+ organization.

Job Summary:

This is a hands-on role responsible for overseeing accounting functions, maintaining financial controls, and supporting office and HR operations as well as compliance.

The ideal candidate is organized, detail-oriented, professional, and comfortable working closely with ownership in a fast-paced environment and has experience with Quickbooks Enterprise with Advanced Inventory, physical inventory, online sales channels, compliance software such as Avetta and ADP TotalSource as well as Davis Bacon / certified payrolls.

Responsibilities:

Accounting & Finance

• Manage day-to-day accounting: AP, AR, general ledger, and weekly bank reconciliations.
• Prepare monthly financial statements and internal reports.
• Download and verify online sales deposits through Stripe and Amazon.
• Monitor cash flow and assist with budgeting and forecasting
• Coordinate payroll and benefits with ADP (PEO)
• Work with outside CPA on year-end close and tax filings
• Maintain accurate records and strong internal controls
• Insurance Coordination and renewals for medical and business policies.

Office Management / HR Support:

• Oversee office operations and administrative processes
• Assist with onboarding, offboarding, and employee documentation
• Serve as liaison with ADP TotalSource on HR and benefits administration as well as safety and certifications.
• Ensure compliance with company policies and procedures.
• Working with contractors for Davis Bacon and Certified payrolls as well as third party compliance software.

Systems & Process Improvement:

• Maintain and improve accounting workflows and documentation
• Ensure accurate use of QuickBooks (Enterprise preferred)
• Identify inefficiencies and recommend process improvements

Qualifications:

• 4+ years of accounting, bookkeeping, or controller experience
• Strong understanding of GAAP and financial reporting
• Experience with QuickBooks Enterprise
• Experience working with ADP or a PEO strongly preferred
• Experience in distribution, service, or multi-location businesses a plus
• Strong organizational, communication, and problem-solving skills
• High level of professionalism and confidentiality

Benefits:

• Major Medical Insurance (employee premium paid 100%)
• Dental Insurance (50% employer-paid)
• Vision Insurance
• Life Insurance & AD&D ($50,000 employer-paid policy)
• Disability Insurance (up to 50% income protection)
• 401(k) with employer matching
• 6 Paid Holidays
• Paid Personal Time Off
• Full kitchen area as well as exercise area.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Inventory accounting experience?

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 4 years (Required)
• QuickBooks: 4 years (Preferred)

Ability to Commute:

• Phoenix, AZ 85034 (Required)

Work Location: In person