Office Manager / Design and Construction

Office Manager – Full Circle Homes – Full Time Position

Full Circle Homes is a full service Design and Construction firm located in Plympton Massachusetts. We specialize in antique restoration & rehab while also catering to new construction and remodeling projects of all sizes. We offer interior design services and consultations as well. Our office space is located in Plympton Center in an 1827 Twin Chimney Colonial that was designed and restored by our team. You can learn more about our company at www.fullcirclehomes.com.

Job description

We are looking for a highly organized and detail-oriented Office Manager who thrives in a fast-paced environment and is skilled in Microsoft Office and modern digital tools. The ideal candidate is a critical thinker who takes initiative, solves problems independently, and provides reliable administrative support to keep operations running smoothly. This role supports Full Circle Homes – a growing construction and design firm dedicated to delivering high quality beautiful spaces for residential clients.

Key Responsibilities:

• Create, manage, and analyze Excel spreadsheets for reporting, tracking, and client ordering
• Create, format and edit presentations using Microsoft Office (Word, Excel, PowerPoint) or similar software
• Support virtual meetings (zoom, Microsoft teams, google meet) including scheduling, setup and note taking
• Communicate with clients and vendors via e-mail and phone professionally
• Perform a wide range of administrative tasks including scheduling, email correspondence, document creation, and file organization
• Work closely with various departments to support daily operations and cross-functional projects
• Maintain accurate digital records and organize files across cloud platforms (Dropbox)
• Identify inefficiencies and recommend tech-driven solutions to improve workflow
• Prioritize and manage multiple tasks in a fast-moving environment with shifting priorities
• Exercise sound judgment and problem-solving skills in day-to-day responsibilities
• Support meetings by organizing logistics, preparing materials, and tracking follow-up actions
• Bookkeeping and basic accounting
• Handle sensitive information with discretion and professionalism
• Must be able to lift up to 35 lbs

Qualifications:

• Previous experience with Residential Design and Construction
• High school diploma or equivalent; additional certifications in office administration are a plus.
• Strong PC skills, including proficiency in Microsoft Office Suite
• Experience with Quickbooks
• Proficient at typing
• Proven experience as an office manager , administrative assistant, or in a similar role.
• Familiarity with office equipment (copiers, printers, scanners).
• Strong organizational skills with the ability to multitask and prioritize work.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team.
• Professional demeanor and positive attitude
• 1-2 References from previous work required

Preferred Skills:

• Basic understanding of cloud storage (Dropbox)
• Experience with office management software or databases
• Experience with scheduling software and calendar management tools.
• Experience with Canva is a plus
• Ability to decipher a set of construction plans is a plus but not required
• Basic knowledge of social media applications

Benefits:

Competitive salary and performance-based incentives.

• Professional development opportunities and continued education support.
• Opportunity to work on diverse and challenging projects.
• 401k, holiday and vacation time benefits.
• Positive and inclusive work environment fostering creativity and growth.
• Schedule:
• 8 hour shift – Monday through Friday 40 hours
• Education:
• High school or equivalent (Required)
• Experience:
• Microsoft Office: 5 years (Preferred)
• Willingness to travel:
• 50% (Required)
• Work Location: In person

Qualities: In your cover letter please include something the uniquely qualifies you for the role.

ob Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Willingness to travel:

• 50% (Required)

Work Location: In person

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Required)

Experience:

• Office management: 2 years (Preferred)

Ability to Commute:

• Plympton, MA 02367 (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person