Office Manager/ Executive Assistant

Office Manager / Executive Assistant

All State Roofing & Exteriors

Location: Madison, WI
Position Type: Full-Time | In-Office

About All State Roofing & Exteriors

All State Roofing & Exteriors is a trusted local roofing and exterior remodeling company proudly serving Wisconsin homeowners for over 25 years.

As a family-owned company, we specialize in roofing, siding, gutters, windows, storm restoration, and insurance claim assistance throughout Madison and surrounding communities. Our reputation is built on professionalism, customer service, quality craftsmanship, and long-term relationships.

We are currently seeking a highly organized, detail-oriented Office Manager / Executive Assistant to oversee office operations and support executive leadership in a fast-paced, growth-focused environment.

Position Overview

This is a full-time leadership role responsible for managing administrative operations, financial coordination, scheduling, and internal communication.

The ideal candidate is professional, dependable, highly organized, and experienced with office systems, accounting coordination, and executive support. This position plays a critical role in helping maintain efficient day-to-day operations across the company.

Key Responsibilities

• Oversee daily office administration and workflow
• Manage QuickBooks accounting functions including invoicing, payments, reconciliations, and reporting
• Handle accounts payable and accounts receivable coordination
• Assist with payroll coordination and financial documentation
• Maintain organized customer, vendor, and project records
• Support executive leadership with scheduling, reporting, and operational coordination
• Manage vendor communication and office supply oversight
• Maintain professional communication with homeowners and customers
• Coordinate internal communication between sales, production, and office staff
• Ensure smooth day-to-day operations across departments
• Assist with administrative support for roofing and exterior projects

Qualifications

• QuickBooks experience preferred
• Strong organizational and time-management skills
• Professional verbal and written communication skills
• Previous experience in office management, administration, or executive assistant roles
• Proficiency in Microsoft Office and Google Workspace
• Ability to handle confidential financial and operational information
• Strong attention to detail and problem-solving ability
• Self-motivated, proactive, and dependable

What We Offer

• Full-Time Position (Monday–Friday)
• Competitive Pay Based on Experience
• Stable long-term opportunity with an established local company
• Professional and growth-focused work environment
• Leadership-level responsibility
• Opportunity to grow with one of Wisconsin’s top-rated exterior contractors

Why Join All State Roofing & Exteriors?

✔ Family-Owned Company
✔ Serving Wisconsin Homeowners for 25+ Years
✔ Trusted Local Brand
✔ Fast-Growing Company with Long-Term Opportunity
✔ Professional Team Environment

If you are organized, financially capable, and ready to help lead operations for a respected exterior remodeling company, we encourage you to apply today.

Apply Today

Call or Text Now: 608-271-9810
Website: https://all-stateroofing.com/
Send Resume To: leads@all-stateroofing.com

Pay: $40,000.00 - $60,000.00 per year

Work Location: In person