Office Manager / Executive Assistant / Administrative Coordinator

About Us

We are one of Ohio’s leading tire recycling companies and continues to grow rapidly with operations expanding across multiple locations. We are looking for a highly organized, motivated, and dependable person to help manage day-to-day office operations while also assisting ownership directly with administrative and business tasks.

This is not just a “sit behind a desk” job. We need someone who can think ahead, stay organized under pressure, communicate professionally, and help keep a fast-moving business running smoothly.

Position Overview

This role combines:

• Office Manager
• Secretary
• Executive/Personal Assistant

You will be involved in daily office operations, customer communication, scheduling, organization, invoicing support, paperwork management, and assisting ownership with various business and administrative needs.

Responsibilities

• Answer phones and direct calls professionally
• Handle emails and customer communication
• Organize and maintain office files and records
• Assist with invoicing, billing, and paperwork
• Schedule meetings, appointments, and deliveries
• Coordinate with drivers, vendors, and customers
• Help manage calendars and day-to-day priorities
• Order office supplies and maintain office organization
• Assist ownership with administrative and personal business tasks
• Maintain confidentiality and professionalism at all times
• Help improve systems and organization as the company grows

Qualifications

• Strong organizational skills
• Ability to multitask in a fast-paced environment
• Excellent communication skills
• Self-motivated and dependable
• Strong computer skills (Microsoft Office, email, spreadsheets, etc.)
• Ability to problem solve and think independently
• Professional attitude with a strong work ethic
• Prior office management or administrative experience preferred

What We’re Looking For

We want someone who:

• Takes ownership
• Is proactive instead of reactive
• Can handle pressure without falling apart
• Wants to grow with a growing company
• Pays attention to details
• Helps bring structure and organization to a busy operation

Pay & Benefits

• Competitive pay based on experience
• Opportunity for advancement
• Stable, growing company
• Full-time position
• Monday–Friday with occasional flexibility as needed

If you are highly organized, motivated, and ready to be part of a growing company, we’d love to hear from you.

Pay: $23.11 - $30.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person