Office Manager for Non-Profit

Job Opening: Office Manager

Location: Boca Raton, FL Salary: $25-28/hour Job Type: Full-time Schedule: Monday-Friday, 9:00am-5:00pm (occasional evenings/weekends required)

About the Junior League of Boca Raton

The Junior League of Boca Raton (JLBR) is a nonprofit organization of women whose mission is to advance women's leadership for meaningful community impact through volunteer action, collaboration, and training. The Junior League of Boca Raton currently focuses on two community issues, Child Welfare and Nonprofit Support. Learn more at www.JLBR.org.

About the Role

We're seeking a highly organized, proactive, and mission-driven Office Manager to serve as the operational heartbeat of JLBR. This hybrid role combines strategic oversight with hands-on administrative support-ensuring our office, events, and member initiatives run smoothly and efficiently.

You'll support the management team and Board of Directors, oversee the Vegso Community Resource Center (VCRC), manage financial and database systems, and serve

as a key liaison for members, volunteers, and external partners.

Why You'll Love Working Here

• Mission-Driven Culture: Empower women and strengthen the community
• Work-Life Balance: Summer Fridays off-with pay
• Supportive Team: Passionate, professional, and welcoming environment
• Growth Opportunities: Leadership development and cross-functional collaboration
• Generous Time Off: 12 PTO days + 10 paid holidays

Key Responsibilities

Office & Facility Management

• Oversee daily operations, supply orders, and vendor coordination
• Manage building access, security systems, FOBs, and maintenance scheduling
• Maintain contracts, standardized procedures, and event logistics for VCRC
• Order office and cleaning supplies; notify Board of budget-related building needs

Administrative Support

• Gather/distribute mail, answer phones, and manage info@JLBR.org inbox
• Prepare documents, reports, agendas, and presentations
• Support JLBR Officers with special projects and meeting coordination
• Maintain accurate records and ensure confidentiality across all communications

Member & Volunteer Engagement

• Track member credits, commitments, and attendance
• Assist with recruitment, onboarding, and member inquiries
• Support provisional members and committee logistics (e.g., name tags, mailings)

Finance & Bookkeeping

• Process payroll, invoices, accounts payable/receivable, and member dues
• Support Bookkeeper and Treasurer with data entry and reporting
• Manage donations, sponsorships, ticket sales, and boutique inventory

Database & Digital Platform Management

• Administer Digital Cheetah, GiveSmart, and QuickBooks
• Update calendars, forms, and member resources
• Maintain donor records and membership data
• Assist with online orders and payments

Communications & Tech Support

• Update JLBR website and member portal
• Create Zoom meetings and manage equipment requests
• Troubleshoot office tech and coordinate with IT support
• Disseminate information to internal and external stakeholders

Qualifications

• Associate's degree in business or related field (Bachelor's preferred)
• 3+ years of experience in nonprofit or office operations
• Proficiency in Microsoft Office Suite, QuickBooks, and database systems
• Excellent written and verbal communication skills
• Emotionally mature, trustworthy, and detail-oriented
• Strong organizational and multitasking abilities
• Professional demeanor with a collaborative mindset