Office Manager, Freedom Energy

Position Summary

Freedom Energy Operations, LLC, is seeking a highly organized and dependable Office Manager to oversee daily administrative operations and support our leadership team. This role is critical to keeping our office running smoothly and ensuring our team can operate efficiently in a dynamic environment.

Primary Responsibilities

• Oversee day-to-day office operations, including but not limited to purchasing office and kitchen supplies, answering phones, greeting visitors, processing mail and deliveries, maintaining a clean and orderly office
• Prepare, submit, and track Executive expense reports
• Manage multiple calendars, tasks, email communication, meeting minutes, and travel arrangements (including domestic and international travel)
• Ensure office is up to date with processes and software, managing technical equipment in shared spaces, and assisting new and current employees with device set-up and troubleshooting
• Prepare documents including drafting correspondence, presentations, and report packaging (including graphics, charts, and graphs)
• Maintain department documents by scanning and organizing folder structures in accordance with document retention procedures
• Provide daily support for office and perform additional tasks and special projects as assigned
• Coordinate events including office celebrations for birthdays and holidays, and team building events
• Serve as liaison with corporate HR department for onboarding of new hires, distributing anniversary and new hire gifts
  
  

Desired Skills & Experience

• 5+ years of administrative experience, experience in energy industry is preferred
• Experience making travel arrangements to coordinate airlines, hotels, and ground transportation required
• Experience with creating and managing expense reports required, experience with Expensify preferred
• Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
• Experience with OpenInvoice for accounts payable processes
• Intermediate proficiency in PowerPoint in Excel strongly preferred
• Excellent time management and organization skills, able to adapt quickly and take initiative
• Extraordinary interpersonal skills; collaborates effectively with internal business groups and external partners, polished and professional presence
• Confidential, empathetic, and diplomatic in all interactions; demonstrates flexibility and good instincts
• Self-starter who takes initiative without needing constant direction
• Someone who can prioritize effectively and stay calm under pressure
• A team player who is willing to jump in wherever needed
• Discreet and trustworthy with sensitive information
• Please note this is a fully in-office role in Ft. Worth, TX