Office Manager / Human Resources Administrator

Position Summary

The Office Manager / Human Resources Administrator role at our Irvine location is designed for an energetic and detail-oriented professional who thrives in managing office operations and providing support to staff. This position is responsible for leading office administration and supporting Human Resources functions, creating a workplace that is safe, efficient, and engaging.

The successful candidate will demonstrate a proactive approach to problem-solving and possess a genuine passion for people, organizational culture, and operational excellence. This role requires balancing daily office management tasks with HR support to ensure seamless operations and a positive work environment.

Responsibilities & Duties

Human Resources & Talent Operations

• Support full-cycle onboarding for new hires in Irvine and LA offices, including access cards, parking permits, and workspace setup.
• Coordinate travel arrangements for new employees without corporate cards.
• Partner with leadership to build a culture of collaboration, motivation, and continuous improvement.
• Promote workplace safety and well-being; serve as Suite and Floor Warden and participate in Site Management Teams (SMT).
• Support HR initiatives including employee engagement, compliance, communication and projects.

Office Administration & Culture Management

• Oversee day-to-day office operations, ensuring a clean, organized, and well-stocked environment.
• Greet and sign in visitors, provide assistance, and information.
• Ensure employee questions are answered in a timely manner.
• Manage vendor relationships and coordinate service calls for equipment (coffee machines, printers, water dispensers).
• Liaise with building management for service requests, rent processing, and invoice handling.
• Plan and execute in-office events such as social hours, holiday parties, and weekly team lunches.
• Foster a positive and professional workplace culture.

Finance & Vendor Coordination

• Process monthly invoices and billing for vendors including Ace Parking, AT&T, FedEx, Spectrum, Staples, Costco, and Verizon.
• Track and log incoming mail (FedEx, UPS); scan and distribute to relevant teams.
• Order office supplies and consumables from vendors such as Staples, Amazon, and Costco.
• Process expense reports via Concur.

Administrative Support

• Approve incoming requests for Intelliloan.
• Distribute weekly production agendas and schedule meetings as needed.
• Coordinate hotel accommodations for conferences and for leadership coming onsite.
• Maintain emergency procedures and attend annual safety training and ensure preparedness and safety compliance across the office.

Required Experience, Skills, & Competencies

• Required High School Diploma, prefer bachelor’s degree in Human Resources, Business Administration, or related field.
• 3 - 5+ years of experience in HR and office management.
• Ability to travel to our Los Angeles Office on as on-needed basis.
• Excellent interpersonal, communication, and organizational skills.
• Proficiency in Microsoft Office Suite and other tools like Canva.
• Ability to handle confidential information with discretion.
• Team player, positive, can-do attitude.

Work Schedule

• Onsite presence is required for four to five days per week; one remote day may be scheduled based on business needs.

A reasonable estimate of the total compensation range for this role is $70,000-$80,000. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certification, and other factors. CoreVest also offers a competitive benefit package including discretionary corporate bonus program, multiple health plans, STD and LTD options, company sponsored life insurance, fitness reimbursement, paid parental leave, time to volunteer, Paid Time off, ESPP, and 401K matching.

At Redwood Trust, we are committed to fostering an inclusive workplace where diversity is valued, and everyone has the opportunity thrive. We welcome applications from individuals of all backgrounds and experiences. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.