Office Manager - Law Firm

We are a small full-service estate planning/probate law firm specializing in serving families with loved ones with disabilities. We are seeking a full-time office manager (30+ hours).

Major responsibilities include:

• Ensure all company policies and procedures are consistently followed
• Observe confidentiality of client and firm matters
• Manage client billing and payments, including preparation of client fee agreements
• Create billing schedules and various other billing analyses as required
• Prepare monthly client pre-bills; identify and resolve billing inaccuracies
• Prepare final client invoices; submit to client; track payment
• Monitor weekly time tracking for all employees; ensure all time is properly captured
• Manage HR related matters, including onboarding new employees, maintaining personnel files, verifying timesheets, processing vacation requests, assisting with Federal, state, and local HR compliance, addressing HR issues.
• Plan and coordinate all company events, both in and out of the office (vendor fairs, workshops, client appreciation party, holiday party, etc.)
• Manage relationships with office vendors and building management (phone service, water service, internet provider, shred company, etc.)

Job Qualifications:

• Bachelor’s degree
• 4+ years of experience as an HR manager, office manager or equivalent
• Excellent verbal and written communication skills
• Detail oriented and highly organized
• Ability to work with a high degree of accuracy
• Excellent analytical and problem-solving skills
• Law firm or professional services experience preferred
• Strong computer proficiency including MS Word, Excel, PowerPoint, Outlook; Adobe Acrobat; ability to learn new programs as needed
• Self-motivated, flexible, with exceptional follow-through skills
• Ability to work independently as well as collaboratively with others
• Minimum typing speed of 55 wpm
• Must be able to provide own transportation and have a clean DMV record

Pay is commensurate with skills, ability and experience.

To be considered for this position, you must submit a cover letter and complete the phone screen.

Due to time constraints, we will only contact the most competitive candidates.

Job Type: Full-time

Pay: $34.00 - $39.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person