Office Manager Law Office

Overview
Join our dynamic law office as an Office Manager, where your leadership and organizational skills will drive the smooth operation of our legal practice. This pivotal role combines administrative excellence with team management, ensuring that daily activities run seamlessly while fostering a professional and welcoming environment. If you thrive in a fast-paced setting, excel at multitasking, and possess a passion for supporting legal teams, this opportunity is perfect for you! You will be instrumental in coordinating office functions, managing vendor relationships, overseeing financial processes, and maintaining an efficient workflow that allows our attorneys to focus on delivering exceptional legal services.

Duties

• Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for attorneys and staff.
• Manage firm billing, invoicing, accounts payable/receivable, and petty cash and expense reporting.
• Collect from clients for current and past due invoices.
• Serve as a professional point of contact for clients, technology and troubleshooting.
• Supervise administrative staff, providing training, development opportunities, and performance feedback to foster a motivated team.
• Manage vendor relationships for office supplies, technology services, and other operational needs to ensure cost-effective procurement and timely service.
• Coordinate event planning for client meetings, community outreach programs, and internal training sessions to enhance office presence and engagement.
• Maintain meticulous filing systems, manage document retention policies, and oversee medical or legal record management with precision.
• Support human resources functions including onboarding new employees, managing employee records, and ensuring compliance with workplace policies.
• Assist with budgeting efforts by monitoring expenses and preparing reports to optimize resource allocation within the office.
• Ensure excellent communication across teams by managing schedules, facilitating meetings, and maintaining effective phone etiquette.
• Maintain client records, intake forms, and confidentiality standards.
• Serve as a resource for attorneys and staff on office policies and procedures.
• Support hiring processes, including posting positions, scheduling interviews, and new employee orientation.
• Handle sensitive matters with discretion and professionalism.
• Ensure confidentiality and compliance with firm policies, employment regulations, and legal ethics requirements.
• Foster a professional, organized, and welcoming office environment.

Qualifications

• Proven experience in office management within a legal or professional services environment; supervisory experience is highly preferred.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting.
• Collection experience from slow paying clients; ability to monitor and stay on top of payment plans.
• Familiarity with legal office management software, CLIO, is a plus.
• Exceptional communication skills—both verbal and written—to interact effectively with staff, clients, vendors, and external partners.
• Demonstrated ability to handle vendor management and negotiate service agreements confidently.
• Experience in event planning, team training & development, and human resources functions such as onboarding and employee relations.
• Knowledge of budgeting practices and basic bookkeeping principles to support financial oversight.
• Excellent clerical skills including filing systems, front desk operations, multi-line phone handling, calendar management, and general administrative duties. Embark on a rewarding career where your organizational prowess fuels the success of our legal team! We value proactive leaders who are eager to make a meaningful impact through efficient office management while fostering a positive work environment built on professionalism and teamwork.

Pay: $23.01 - $27.71 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Education:

• Bachelor's (Preferred)

Work Location: In person