Office Manager / Marketing

<Overview>
Are you a dynamic professional with a passion for streamlining office operations and boosting brand visibility? We are seeking an energetic and detail-oriented Office Manager / Marketing specialist to lead our administrative functions while driving impactful marketing initiatives. This role offers an exciting opportunity to manage daily office activities, coordinate events, oversee vendor relationships, and contribute to our brand growth. If you thrive in a fast-paced environment and excel at multitasking with enthusiasm, this position is perfect for you!

<Responsibilities>

• Oversee daily office operations, including front desk management, multi-line phone systems, filing, and clerical support to ensure smooth workflow.
• Manage scheduling and calendar coordination for leadership and team members, optimizing time management across departments.
• Lead event planning efforts for company meetings, community outreach, and promotional activities, ensuring seamless execution from logistics to follow-up.
• Supervise administrative staff and provide training & development opportunities to foster a motivated and efficient team.
• Handle vendor management by sourcing, negotiating, and maintaining relationships with suppliers and service providers.
• Oversee human resources functions such as onboarding new employees, payroll processing using QuickBooks or similar software, and maintaining employee records.
• Manage office budgets, bookkeeping tasks, and expense tracking to ensure financial accuracy and accountability.
• Support marketing initiatives by coordinating campaigns, managing social media presence, and assisting with promotional materials.

<Requirements>

• Proven experience in office management or administrative roles within a professional setting.
• Demonstrated supervising experience with the ability to lead and develop teams effectively.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent communication skills—both verbal and written—with professional phone etiquette.
• Proficiency in QuickBooks or comparable accounting software for payroll and bookkeeping tasks.
• Experience in event planning, vendor management, and calendar scheduling.
• Knowledge of human resources procedures including onboarding, training & development, and employee recordkeeping.
• Background in medical office management or similar healthcare environments is a plus but not required. Join us to be a vital part of a vibrant team dedicated to operational excellence and innovative marketing! This paid position offers the chance to grow your career while making a meaningful impact within our organization.

Pay: $20.00 - $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Westfield, MA 01085