Office Manager (Property Management)

About the job

Office Manager

SPI (Sonny Properties, Inc.) – Westwood, CA

Full-Time | 40–45 hours/week | $65,000/year

About SPI

SPI is a real estate asset and property management company focused on operational excellence across a diverse portfolio. We value accountability, efficiency, and proactive problem-solving, and we are seeking a highly organized Office Manager to serve as the operational backbone of our team.

Position Overview

The Office Manager will oversee day-to-day administrative, financial, and operational functions of the office while supporting property management activities. This role requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities across accounting, vendor coordination, tenant communication, and internal operations.

You will act as a central hub for information, ensuring smooth coordination between ownership, property managers, tenants, vendors, and internal staff.

Key Responsibilities

Office & Administrative Management

• Oversee daily office operations to ensure efficiency and organization
• Manage calendars, communications, and document flow across the team
• Maintain organized digital and physical filing systems
• Coordinate meetings, vendor visits, and internal workflows
• Track and prioritize a high volume of emails, requests, and tasks
• Assist with worker coordination and vendor scheduling

Accounting & Financial Coordination

• Assist with accounts payable and receivable, including invoice processing
• Perform bank and account reconciliations
• Support monthly and year-end financial reporting processes
• Maintain organized financial records across multiple entities
• Assist with budgeting, expense tracking, and cost analysis

Vendor & Compliance Management

• Coordinate with vendors, contractors, and service providers
• Track vendor agreements, insurance certificates, and compliance requirements
• Assist with insurance claims, audits, and renewals
• Support regulatory filings and documentation as needed

HR & Operational Support

• Process payroll coordination and verify employee recordkeeping
• Support hiring logistics, onboarding, and internal documentation
• Help maintain company policies and operational procedures

Required Skills & Qualifications

• Strong proficiency in Google Suite (Docs, Sheets, Drive, Gmail)
• Experience with AppFolio strongly preferred
• QuickBooks experience required, including AP/AR, reconciliations, and reporting
• Excellent organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• A humble mindset that wants to serve the bigger picture, the executive’s vision for the company
• Strong attention to detail
• Analytical mindset with ability to work with spreadsheets and data
• Excellent written and verbal communication skills
• Strong problem-solving abilities
• High level of professionalism, dependability, and accountability
• Ability to receive constructive feedback and turn it into improved results
• Comfortable learning and adapting to new systems and technologies
• Minimum typing speed of 50 WPM
• Experience with reviewing vendor bids for property repairs and renovations

Preferred Experience

• Experience in property management or real estate operations
• Experience coordinating vendors and managing multiple stakeholders
• Familiarity with multi-entity operations
• Familiarity with overseeing rehabs, renovations, or construction

Work Environment & Expectations

• Full-time role, 40–45 hours per week
• In-person, home office
• Fast-paced, high-accountability environment
• Requires strong ownership and follow-through
• This should describe you: A hard worker with high standards and humility, ready to work under the executive’s direction with professionalism and humility.

Compensation & Benefits

• Salary: $70,000 annually
• Paid time off
• Health benefits

What Success Looks Like

• The office runs smoothly without bottlenecks or missed details
• Financial and operational data are accurate, timely, and organized
• Tenants, vendors, and team members receive prompt, professional communication
• Leadership has clear visibility into operations and financials

Pay: $70,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you ever supervised rehabs, renovations, or construction in general?

Experience:

• Vendor management: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Ability to Commute:

• Los Angeles, CA 90024 (Required)

Work Location: In person