Office Manager/Bookkeeper

Office Manager / Bookkeeper

Pittsburgh, PA 15217

$55,000-$65,000

Our client, a small, tight-knit and creative organization in the Pittsburgh area, is seeking a highly organized Office Manager / Bookkeeper to take ownership of day-to-day accounting and administrative operations. This is a hands-on role in a fast-paced, collaborative environment where everyone wears multiple hats. The ideal candidate is detail-oriented, process-driven, and comfortable bringing structure to evolving systems.

About The Company

• Small local organization with a collaborative, team-oriented culture
• Friendly, supportive environment with a “roll-up-your-sleeves” mentality
• Fast-paced setting where multitasking is key
• Mission-driven with a mix of programming, retail, and community engagement
• This role offers a private office space
  
  

Office Manager/Bookkeeper Key Responsibilities

• The Office Manager/Bookkeeper will manage day-to-day accounting operations
• Handle high-volume Accounts Payable & Accounts Receivable (small transactions)
• Perform heavy data entry and account reconciliations
• Process payroll through Paychex (time submission only)
• The Office Manager/Bookkeeper will maintain and organize financial records; assist in transitioning paper processes to digital
• Work within QuickBooks Online for all accounting functions
• Manage transactions across multiple platforms (Square, Stripe, etc.)
• Support grant tracking and nonprofit fund accounting activities
• The Office Manager/Bookkeeper will assist with class enrollment and payment portal oversight
• Partner with a remote leadership team member on operational needs
  
  

What They’re Looking For In a Office Manager/Bookkeeper

• High-level Office Manager mindset with strong accounting exposure
• Experience with AP/AR, payroll, and reconciliations
• Ability to handle administrative and light HR-related tasks
• Highly organized, detail-oriented, and process-driven
• Comfortable working with manual processes and improving efficiencies
• Able to operate independently with limited oversight
• Strong ability to manage multiple systems and workflows simultaneously
  
  

Qualifications

• Experience with QuickBooks Online required
• Experience with Paychex or similar payroll systems preferred
• Comfortable with high-volume transactional environments
• Nonprofit experience is a plus, but not required
  
  

Bonus Experience

• Exposure to process improvement, automation, or system optimization
• Experience digitizing and organizing manual workflows