Office Manager/Bookkeeper

Office Manager / Bookkeeper

Gefen Gallery is a contemporary art gallery based in San Francisco with affiliated business entities across art, real estate, and related operations. We are seeking a highly organized, detail-oriented, and proactive Office Manager / Bookkeeper to oversee daily office operations, bookkeeping, HR coordination, and administrative functions across multiple entities.

ResponsibilitiesBookkeeping & Finance

• Manage accounts payable and accounts receivable processes
• Enter, categorize, and reconcile daily financial transactions in QuickBooks
• Perform bank, credit card, general ledger, and balance sheet reconciliations
• Prepare and maintain accurate financial reports, including income statements and cash flow reports
• Process payroll, commissions, reimbursements, and related records
• Maintain organized financial documentation for reporting, audits, and tax preparation
• Assist with budgeting, forecasting, and financial tracking across multiple entities
• Ensure compliance with accounting standards and internal procedures

Office Management & Operations

• Oversee day-to-day office operations and administrative workflows
• Coordinate office organization, supplies, vendor communication, and operational support
• Assist with HR-related administrative tasks including onboarding coordination, employee records, scheduling, and internal documentation
• Support management with operational coordination, tracking projects, and maintaining organized systems
• Help ensure deadlines, internal processes, and operational tasks are completed efficiently

Requirements

• 2+ years of bookkeeping, office management, or related experience
• Strong proficiency in QuickBooks and Microsoft Excel
• Understanding of accounting principles and financial reporting
• Strong communication and problem-solving skills
• Self-starter with the ability to work independently and take ownership of tasks
• Experience with payroll, HR administration, or multi-entity operations is a plus

Position Details

• Full-time
• In-person position based in San Francisco

Pay: $60,000.00 - $80,000.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person