Office Manager/Bookkeeper

Job Summary
We are seeking a dynamic and organized Office Manager/Bookkeeper to join our team! In this vital role, you will oversee daily office operations, manage administrative tasks, and handle bookkeeping responsibilities to ensure smooth business functions. Your energetic approach will help foster a productive environment while providing exceptional support to staff and clients alike. The ideal candidate is detail-oriented, highly organized, and possesses excellent communication skills, with the ability to multitask efficiently in a fast-paced setting. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills.

Duties

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Maintain office organization through filing, data entry, proofreading, and managing supplies to ensure a clutter-free workspace
• Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Support calendar management and scheduling for staff appointments, meetings, and personal assistants’ needs
• Provide excellent customer service by answering inquiries via phone or email promptly and accurately
• Assist with administrative functions such as document preparation, proofreading reports, and maintaining confidential records
• Coordinate office management activities including overseeing office equipment maintenance and ensuring compliance with safety protocols

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and general computer literacy
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong customer service orientation with professional phone etiquette and interpersonal skills
• Bilingual abilities are a plus to serve diverse client needs effectively
• Experience in bookkeeping or financial recordkeeping is highly desirable
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required

Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful impact! This role offers an engaging environment where your skills in office management and bookkeeping will be valued and nurtured.

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• Flexible schedule

Work Location: Hybrid remote in Shueyville, IA 52338