Office Manager/Bookkeeper/Administrative Assistant

JOB SUMMARY
DK Architects is a small architecture firm in Pompano Beach with a friendly, casual environment, dedicated to excellent design and services.

We are looking for an Office Manager / Bookkeeper / Administrative Assistant to generally manage day-to-day office operations and provide clerical/administrative assistance with Architectural Projects.

RESPONSIBILITIES

General Office

• Manage day-to-day office operations (phone, mail, supplies, etc.)
• Maintain insurances, licenses, registrations, etc.
• Assist Director
• Assist with Marketing efforts

Bookkeeping (QuickBooks)

• Accounts receivable/payable for office operations
• Accounts receivable/payable for Architectural Projects
• Bank deposits and recording all financial transactions
• Reconciliations
• Weekly Payroll
• Federal and State Taxes (provide documents to accountant)
• Vendor and Expense coding

Architectural Project Assistance

• Proposals assistance (based on templates)
• Billing assistance and payment tracking
• Permitting assistance (DK will provide training)

QUALIFICATIONS

• This position has no ceiling – the more you can do/learn, the better.
• Previous experience working with Architectural or Construction firms is desirable.
• Excellent verbal and written communication skills are required.
• QuickBooks: High proficiency with knowledge of accounting principles and basic bookkeeping is mandatory.
• Software: Office Suite (Excel, Word, Outlook and OneNote) proficiency is mandatory.
• Data entry proficiency is mandatory.
• Bachelor’s degree is the minimum education requirement.
• Web Site Maintenance is highly desirable but not required.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you live within 15 miles of Pompano Beach 33060

Experience:

• QuickBooks: 3 years (Required)

Work Location: In person