Office Manager/Bookkeeper/Administrative Assistant

Job Overview

We are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.

The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Office Management

• Oversee daily office operations and ensure efficient workflows
• Manage office supplies, vendors, and facility needs
• Maintain organized digital and physical filing systems
• Coordinate internal communications and office procedures
• Assist with employee onboarding and administrative setup

Executive Assistant Support

• Manage executive calendars and schedule meetings
• Prepare reports, presentations, and correspondence
• Coordinate travel arrangements and expense tracking
• Support leadership with project coordination and follow-ups

Payroll Processing

• Process employee payroll accurately and on schedule
• Maintain payroll records including wages, deductions, and benefits
• Ensure compliance with payroll regulations
• Assist with payroll reporting and year-end documentation

Bookkeeping Support

• Assist with accounts payable and receivable
• Record financial transactions in accounting software
• Reconcile bank and credit card statements
• Support the accounting team with financial reporting and month-end tasks

Qualifications

• 3+ years experience in office management, executive assistant, or administrative leadership roles
• Experience processing payroll
• Basic bookkeeping or accounting support experience
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organizational and multitasking skills
• Strong written and verbal communication

Preferred

• Experience with QuickBooks or other accounting software
• Experience with payroll platforms such as ADP, Gusto, or Paychex
• Business administration or accounting background

Why Join Our Team

• Competitive salary based on experience
• Professional and collaborative work environment
• Opportunity to work closely with leadership and contribute to operations
• Stable, growing company with long-term opportunities

Job Type: Full-time

Pay: $28.00 - $33.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Paid time off
• Professional development assistance
• Referral program

Experience:

• QuickBooks: 2 years (Preferred)
• Bookkeeping: 2 years (Preferred)
• Office: 5 years (Required)

Work Location: In person