Office Manager/Bookkeeper/Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper / Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong clerical skills, be proficient in office management, and have experience with QuickBooks. This role requires excellent communication skills and the ability to manage multiple tasks efficiently while maintaining a high level of professionalism.

Responsibilities

Office Management/Administration:

• Supervise duties and review work of Office Assistant (front desk duties include phone, mail processing, receipt/documentation of deliveries; reconcile commercial bank account (weekly), enter service tickets as backup to Help Desk; AR collections)
• Collect past due Accounts Receivable Accounts.
• Manage office supplies and ensure accurate inventory records.
• Assist with new hire onboard and exit. (handle insurance, AFLAC enrollments)
• Reconcile vendor accounts. Handle returns and any disputed charges to ensure credits are received and vendor errors are solved.
• Organize company events, lunches; may handle travel arrangements
• Support HR benefits administration (enroll/remove employees in group insurance, etc.)
• Generate monthly sales commission reports.
• Bookkeeping:
• Enter and maintain accurate and up-to-date financial transactions using Quickbooks.
• Process Accounts Receivable: Invoice product and and labor sales (Quickbooks) as well as recurring revenue sales (Quickbooks and Platypus); Update customer account information. Obtain/maintain tax exempt forms for all eligible clients. Enter daily deposits on Excel spreadsheet.
• Submit/pay monthly sales taxes. Local and mixed counties.
• Process Accounts Payable and Inventory Receipts: Using Quickbooks: Receive goods, create bill pay with proper account information, maintain/pay vendor invoices on time; enter daily bill pay on Excel spreadsheet (projecting at least 30 days of upcoming bills due).
• Reconcile payroll bank statement.
• Create/manage Online Banking for select accounts. Create/remove ACHs entries.
• Assist in preparing monthly, quarterly, and annual financial reports.
• Assist AlphaLink CFO with end of year audit.
• Pay selected federal, state and local taxes.
• Associates degree in business in accounting.(Preferred)

Requirements:

• At least 3 years Quickbooks experience (full package)
• Proven experience as an office manager and/or bookkeeper, preferably within the technology sector.
• Proficient understanding of General Ledger, Chart of Accounts, proper accounting entries.
• Strong organizational and multitasking skills.
• Willingness to learn and accept direction from supervisor / asks questions if need guidance.
• Excellent attention to detail and accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Some experience with employee benefit management a plus.
• Dependable in attendance; able to work extra hours to meet bookkeeping/billing deadlines.

If you are a proactive individual who thrives in a busy environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance

Experience:

• Office management: 3 years (Required)
• Customer service: 2 years (Required)
• Quickbooks: 3 years (Required)

Ability to Commute:

• Newark, OH 43055 (Required)

Work Location: In person