Office Manager/Executive Assistant

A boutique professional services firm is seeking a highly organized and adaptable Office Manager & Executive Assistant to oversee daily business functions. This position is ideal for a proactive professional who enjoys being the backbone of a small, dynamic office environment.

Job Duties:

• Act as a strategic administrative partner and "right hand" to the CEO, overseeing complex calendar management, travel logistics, and daily priority triaging.
• Manage the firm’s master project schedule and long-term "look-ahead" calendars to ensure team alignment and deadline adherence.
• Lead daily office operations, including facility management, vendor relations, procurement of supplies, and coordinating on-site maintenance.
• Support business development efforts by maintaining the CRM database, tracking active leads, and assisting external consultants with project documentation and social media updates.
• Facilitate standard financial operations by managing Accounts Payable and Receivable, processing consultant invoices, and maintaining digital records within the accounting system.
• Oversee firm-wide compliance, including the maintenance of professional licenses, certifications, and the firm’s Standard Operating Procedures (SOP) manual.
• Assist with the talent lifecycle by screening candidates for technical roles, preparing materials for staff reviews, and coordinating the bi-annual review schedule.
• Foster a positive office culture by planning and executing staff celebrations, team lunches, and seasonal company events.
• Provide general administrative and project support to the wider technical team as needed to ensure smooth project delivery.

Preferred Qualifications

• Minimum of 2+ years in a high-level administrative, operations, or executive support role.
• Proficiency in a macOS environment and Microsoft 365; experience with digital project management and cloud-based accounting tools is a significant plus.
• Demonstrated ability to work independently, manage multiple shifting priorities, and handle confidential information with high discretion.
• A proactive, "hands-on" approach with a strong commitment to supporting a close-knit team.
• Some college experience (Associate or Bachelor’s degree preferred).