Office Manager/HR Manager

ProEthic Building Services, a recognized leader in delivering comprehensive facility management solutions, is seeking a highly organized and experienced Office Manager/HR Manager to join our team. In this position, you will play a crucial role in recruiting subcontractors and managing them, monthly financials and budgeting, and maintaining a smooth and efficient office environment.

Responsibilities:

Maintain a positive office atmosphere through leadership and communication.

Interact and problem-solve with partners, staff, and customers.

Administration – Develop organizational procedures and systems for company internal operations, including maintaining records, document management (physical and electronic), office equipment, and supplies. Manage and act as a backup for our AP/AR clerk as needed.

Accounting – Perform audits on financials. Create month-end financial reports. Review bi-weekly payroll.

Human Resources– Coordinate benefits enrollment, new employee onboarding, recruiting support, and exit interviews. Act as human resources point person for company employees with resources. Maintain personnel files and employment records.

Subcontractor (vendor) management- Subcontractor recruiting and management is a key role for this position. Key responsibilities include subcontractor recruitment, selection, onboarding, compliance with state and federal laws, assignment of contracts.

IT– Act as the liaison between our outsourced IT provider and our internal team to ensure our firm’s technology needs are met, our systems are secure, and our professionals can work as efficiently as possible.

- Manage and oversee daily office operations
- Coordinate and schedule meetings, appointments
- Maintain office supplies and equipment inventory
- Develop and implement training programs for new employees
- Assist with human resources functions, including recruitment, onboarding, and employee relations
- Manage and supervise a team of office staff
- Prepare and manage budgets for the fiscal year
- Process payroll and maintain accurate records
- Organize and maintain files and records in both physical and electronic formats
- Manage relationships with subcontractors

Skills:
- Strong clerical skills, including data entry, filing, and record-keeping
- Experience in training development and implementation
- Excellent phone etiquette and communication skills
- Knowledge of human resources practices and procedures
- Ability to effectively manage a team and delegate tasks
- Proficiency in budgeting and financial management
- Experience with payroll processing and record keeping
- Strong organizational skills to manage multiple tasks and priorities effectively
- Ability to handle confidential information with discretion
- Experience in vendor management and negotiation

Qualifications:

• Proven experience as an office manager or in a similar administrative role.
• Proven experience as a HR Generalist.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and office management software (e.g., MS Office, G Suite).
• Familiarity with basic accounting principles and budget management.
• Strong problem-solving abilities and attention to detail.
• Ability to work independently and as part of a team.
• Bachelor's degree or equivalent experience preferred.

We offer competitive compensation, including benefits such as health insurance, retirement plans, paid time off, etc. The successful candidate will have the opportunity to work in a dynamic and supportive environment.

If you meet the above qualifications and are interested in joining our team as an Office Manager/HR Manager, please submit your resume along with a cover letter detailing your relevant experience. We look forward to reviewing your application.

Job Type: Full-time

Pay: $60,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Accounting: 2 years (Required)
• Human resources: 2 years (Required)
• Microsoft Excel: 1 year (Required)
• QuickBooks: 2 years (Preferred)
• Microsoft Office: 1 year (Required)

Ability to Relocate:

• Tempe, AZ 85282: Relocate before starting work (Required)

Work Location: In person