Office Manager/Personal Assistant

Overview
We are seeking a dynamic and highly organized Office Manager/Personal Assistant to join our team. This vital role combines office management with personalized administrative support, ensuring smooth daily operations and effective coordination across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication, organizational skills, and a proactive attitude. You will be the backbone of our office, managing schedules, overseeing vendor relationships, and supporting team members to foster a productive and welcoming workplace.

Duties

• Manage and coordinate daily office operations to ensure efficiency and organization
• Oversee calendar management, scheduling meetings, appointments, and events with precision
• Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Support human resources functions such as onboarding, training & development, and maintaining employee records
• Supervise administrative staff and coordinate team management activities to promote a collaborative work environment
• Oversee vendor management, including negotiating contracts, processing payments via QuickBooks, and maintaining positive vendor relationships
• Assist with bookkeeping, budgeting, payroll processing, and financial recordkeeping to ensure accuracy and compliance
• Plan and organize company events, meetings, and special functions to boost team morale and engagement
• Maintain meticulous filing systems—both physical and digital—and ensure confidentiality of sensitive information

Requirements

• Proven experience in office management or administrative roles within a professional setting
• Demonstrated supervising experience with team management capabilities
• Proficiency in QuickBooks for financial transactions and recordkeeping
• Strong schedule management skills with the ability to prioritize tasks effectively
• Experience in vendor management, contract negotiation, and relationship building
• Knowledge of human resources processes including onboarding, training & development, payroll administration, and employee records management
• Familiarity with medical office management or healthcare environments is a plus but not required
• Excellent communication skills—both verbal and written—and phone etiquette mastery
• Exceptional organizational skills with keen attention to detail in clerical tasks such as filing and data entry
• Ability to handle multi-line phone systems efficiently while maintaining professionalism at all times
• Experience with office experience tools such as calendar management software and office equipment operation

Join us to be part of an energetic team dedicated to creating an organized, efficient workspace where every detail matters. We value proactive individuals who are eager to contribute their skills in a vibrant environment that encourages growth, teamwork, and excellence.

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Life insurance
• Vision insurance

Work Location: In person