Office Manger

OFFICE MANAGER (WINE IMPORTS)

Own the Operations. Keep Everything Moving.

Why We Exist

We are the only German wine importing company of our kind, combining a 40-year historic portfolio with a modern operation founded in 2019. Over the past six years, we have been steadily growing, evolving, and refining how we operate while staying grounded in relationships, quality, and trust.

We are a small, fast-moving team where every person matters. Everything runs through operations, communication, and execution.

Why This Role Matters

This is a highly autonomous, self-sufficient role.

You will not be micro-managed or guided step-by-step. You are trusted to understand the system, manage your responsibilities, and keep daily operations running smoothly.

You are the operational center of the company, making sure nothing falls through the cracks.

Orders. Customers. Logistics. Inventory. Compliance. Communication.

If you are someone who naturally takes ownership, stays organized without being reminded, and solves problems as they come up, this role will feel like a natural fit.

What You’ll Be Doing

Order Processing

Independently manage order flow from entry to completion with accuracy, structure, and clear communication.

Customer & Company Relations

Act as a key point of contact for customers, vendors, and partners. Maintain professional, responsive communication with minimal supervision.

Supply & Inventory Management

Monitor inventory levels, track product flow, and communicate with COO to maintain balance and availability.

Accounting & Record Keeping

Maintain accurate operational records including invoices, payments, orders, and expenses. Support bookkeeping using QuickBooks

Regulatory Compliance

Work with our compliance department to ensure they have all documentation required per state.

What We’re Looking For

This role requires independence, consistency, and ownership.

We are looking for someone who:

• Works independently and does not need constant direction
• Takes full ownership of responsibilities and outcomes
• Is highly organized and detail-oriented
• Solves problems proactively
• Communicates clearly and professionally
• Is comfortable being a key operational point person
• Wants long-term growth with a company

Bonus If You Have

• Experience in wine, beverage distribution, importing, or hospitality
• Background in operations, logistics, or supply chain
• Experience with QuickBooks or similar systems
• Experience in small, fast-moving teams

Bachelor’s Degree

Bachelor’s degree preferred, or equivalent experience.

Why Join Us

This is a small team where your work is highly visible and directly impacts the business every day.

You will not be managed task by task. You will be trusted to run key operational functions, make decisions, and keep the business moving forward.

This is a role for someone who wants responsibility, autonomy, and the opportunity to grow with a company that is actively expanding.

If you are someone who thrives in ownership, structure, and independence, we would love to meet you.

Equal Employment Opportunity Statement

We are an equal opportunity employer and are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected status.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Carlsbad, CA 92010