Office & Operations Coordinator

Company Description

Cenith Innovations develops mission-specific planning tools and autonomous systems that address complex last-mile challenges. The company is dedicated to understanding the unique demands of each mission, providing tailored solutions to ensure effective and functional autonomy in the field. Cenith values innovation and hands-on problem-solving to deliver impactful results. Its dynamic environment fosters creativity and collaboration to tackle complex challenges head-on.

Role Description

The Office & Operations Coordinator provides in-person hands-on support for the day-to-day needs of our Bend office/warehouse, as well as remote administrative support for our internal operations team. Responsibilities include assisting the Bend office and internal operations team with compliance tracking, purchasing, inventory coordination, and general office organization.

The ideal candidate is detail-oriented, dependable, self-motivated, and comfortable working independently while also collaborating closely with multiple teams. Candidates with experience in a production environment and a production management role are preferred.

This position is well-suited for someone eager to learn business operations and grow professionally.

Primary Responsibilities

Office Administration

• Assist leadership with general administrative tasks
• Support the day-to-day operations of a small office environment
• Answer phones and route calls as needed
• Sort and distribute packages; coordinate incoming shipments
• Maintain office supply inventory and restock as needed
• Coordinate basic office maintenance and service appointments
• Keep shared spaces organized, professional, and compliant with safety regulations

Purchasing and Vendor Coordination

• Assist with ordering office supplies, equipment, and operational materials
• Obtain vendor quotes when requested
• Track purchase orders and maintain expense records
• Receive and process invoices for internal review

Inventory and Receiving

• Receive and log incoming shipments
• Verify received items against purchase orders
• Assist with organizing and tracking inventory
• Support periodic inventory counts and reconciliation

Compliance and Administrative Support

• Track and monitor completion of required annual employee trainings
• Maintain organized records of compliance documentation and certifications
• Assist with maintaining state registrations, business licenses, and annual report tracking
• Support compliance with state labor law requirements, including required notifications and postings within Gusto

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• 1–3 years of administrative, office, or operations experience preferred (internships acceptable)
• Strong attention to detail and organizational skills
• Comfortable working with spreadsheets and basic reporting
• Proficiency in Microsoft Office or Google Workspace
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Self-motivated and able to take initiative
• Works well in a team environment and takes direction effectively

Key Attributes for Success

• Dependable and punctual
• Proactive problem solver
• Organized and process-oriented
• Willingness to learn new systems and procedures
• Maintains confidentiality with sensitive information