Office / Personal Assistant

Overview

I am a small healthcare insurance agency (Medicare, Health Insurance, Life and Preneed Insurance) seeking a detail-oriented and organized Office Clerk to join our administrative team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities, including bilingual proficiency. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.

Responsibilities

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize software such as Microsoft Office, Google Workspace, Spreadsheets, Excel and QuickBooks for various administrative tasks
• Assist with calendar management and appointment scheduling for staff and clients
• Provide customer support through phone etiquette and effective communication in English and Spanish
• Support office management tasks including bookkeeping, record keeping, and organizing office supplies
• Handle correspondence, emails, and other clerical duties to ensure efficient workflow
• Maintain a clean and organized work environment to promote productivity

Requirements

• Proven experience in office administration or clerical roles with familiarity in office management tasks
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, Spreadsheets, Excel and QuickBooks
• Excellent organizational skills with the ability to multitask effectively
• Bilingual abilities are preferred to assist a diverse client base
• Experience with front desk operations, phone etiquette, and customer service is essential
• Ability to handle data entry accurately and efficiently while maintaining attention to detail
• Previous experience as a secretary or personal assistant is a plus
• Strong time management skills with the ability to prioritize tasks effectively
• Excellent proofreading skills and attention to detail in all communications
• Someone looking for a 25-30 hr a week job for long term

This position is integral to maintaining an efficient office environment and delivering outstanding support to clients and staff alike. We value candidates who are proactive, dependable, and committed to excellence in administrative functions.

Job Type: Part-time

Pay: $11.00 - $12.00 per hour

Expected hours: 25.0 – 30.0 per week

Benefits:

• Flexible schedule

Ability to Commute:

• Edinburg, TX 78542 (Preferred)

Work Location: In person