Office Secretary

Job Summary
We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, ready to handle a variety of clerical and administrative tasks with enthusiasm and professionalism.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with friendly professionalism.
• Operate multi-line phone systems to answer inquiries, route calls efficiently, and provide outstanding customer support.
• Handle data entry, filing, and document proofreading to maintain accurate records and ensure clear communication.
• Coordinate calendar management and schedule appointments or meetings using tools like Google Workspace and Microsoft Office.
• Support office management activities such as organizing supplies, maintaining office equipment, and overseeing general administrative functions.
• Assist with clerical responsibilities including typing correspondence, managing emails, and ensuring proper filing systems are in place for easy retrieval.

Requirements

• Proven office experience with strong clerical and administrative skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong computer literacy, including data entry, typing speed, and overall digital competency.
• Bilingual abilities are a REQUIREMENT to support diverse client interactions. English and Spanish
• Exceptional phone etiquette and customer service skills to handle inquiries professionally.
• Experience with front desk operations, multi-line phone systems, filing, proofreading, and calendar management.
• Personal assistant or office management experience is advantageous for success in this role. Join us as an Office Secretary to be a key contributor in creating a vibrant and efficient workplace! Your energy and expertise will help us deliver top-tier support while fostering a positive environment for everyone who walks through our doors.

Pay: From $9.00 per hour

Work Location: In person