Office Secretary & Executive Assistant

Employment Type: Part-time

Position Type: Permanent

Location: 693 Palomar Street, Suite 5, Chula Vista, CA 91911

Schedule

• Minimum required availability: Monday - Friday
• Shifts range from 10:00 AM – 6:00 PM

At Glamour Us, we believe beauty and professionalism go hand in hand. As our Office Secretary & Executive Assistant, you’ll be the organizational heartbeat of our business — managing daily operations, supporting leadership, and ensuring everything runs as smoothly behind the scenes as it looks on the runway. This is a detail-oriented, fast-paced role that blends administrative excellence, proactive communication, and high-level executive support. You’ll report directly to the CEO and management team.

WHAT YOU’LL DO

Office Coordination & Administrative Support

• Serve as the first point of contact for internal and external communications — handling calls, emails, and scheduling with professionalism and discretion.
• Manage calendars for executives, coordinate meetings, appointments, and company events.
• Prepare and organize documents, reports, and presentations with accuracy and attention to detail.
• Maintain records, databases, and filing systems, both digital and physical.
• Monitor office supplies and inventory, and coordinate purchases as needed.

Executive Assistance

• Provide direct support to the CEO and senior leaders — including travel arrangements, meeting agendas, and confidential correspondence.
• Anticipate executive needs and proactively manage priorities to ensure schedules and tasks stay on track.
• Assist with project coordination, research, and presentations to support strategic goals.
• Liaise with vendors, clients, and partners with professionalism and tact.

Office Operations & Team Support

• Oversee the general upkeep and appearance of the office to maintain a welcoming and productive environment.
• Support HR processes such as onboarding, staff communications, and team events.
• Coordinate internal meetings, lunches, and staff recognition activities to foster a positive company culture.
• Ensure all company policies, confidentiality expectations, and operational standards are met.

REQUIREMENTS

• Bilingual in English and Spanish (required).
• Strong organizational and multitasking skills with flawless attention to detail.
• Excellent written and verbal communication; professional and friendly demeanor.
• Proficient in Microsoft Office Suite, QuickBooks, Google Workspace, and scheduling tools.
• Reliable, honest, punctual, and discreet — able to handle sensitive information with integrity.
• Availability between 10 AM–6 PM, Monday through Friday, with flexibility for occasional events or deadlines.

PREFERRED QUALIFICATIONS

• 2+ years of experience as an administrative assistant, executive assistant, or office coordinator.
• Experience in retail or wholesale industries.
• Strong interpersonal and problem-solving skills with a proactive mindset.
• Comfort with fast-changing priorities and adaptability in a dynamic environment.

WHO YOU ARE

• A self-starter who finds joy in keeping things organized, efficient, and beautiful.
• A natural communicator who helps others stay informed and connected.
• Calm under pressure, dependable, and always one step ahead.
• Reliable, honest, punctual, and discreet — able to handle sensitive information with integrity.
• Passionate about supporting a creative, inclusive environment where every team member can shine.

BENEFITS

• Generous employee discount on all Glamour Us products
• Supportive, transparent team culture
• Opportunity to grow your beauty and retail expertise
• Hands-on experience across store operations, styling, and customer service

Glamour Us is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members

Pay: From $20.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Experience:

• Stocking: 1 year (Required)
• Customer service: 1 year (Required)
• Cash register: 1 year (Required)

Language:

• English (Required)
• Spanish (Required)

Ability to Commute:

• Chula Vista, CA 91911 (Required)

Work Location: In person