Office Secretary/Sales coordinator

Job description:

We are having an urgent opening for the post of office secretary. Graduated Male/Female candidates with experience in real estate or FM will be given preference. Following are the requirements. Good speaking skill in both English and arabic customer service and relationship-building skills . Teamworking skills Organization and time management skills. Attention to detail Negotiation skills. Assertiveness. Flexibility. Tact, discretion and diplomacy. The ability to be proactive and use your initiative: to see what needs doing and to do it. The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

Experience In UAE: 4 years (Preferred)

Qualification: Engineering/Diploma

Tasks to fulfill as follows;

1. Handle daily office operations and administrative tasks

2. Coordinate maintenance schedules and technician appointments with the supervisor

3. Receive customer calls, complaints, and service requests

4. Prepare quotations and service reports

5. Maintain records of maintenance jobs and client information

6. Follow up with clients regarding service updates

7. Coordinate with technicians, suppliers, and subcontractors

8. Manage emails, phone calls, and office correspondence

9. Prepare timesheets and attendance records for staff

10. Ensure proper filing of contracts, permits, and documents

11. Support management with reporting and operational coordination

12. Track pending jobs and ensure timely completion

13. Assist in procurement and vendor coordination

14. Support project coordination and operational planning

15. Maintain AMC (Annual Maintenance Contract) records and renewals

16. Handle WhatsApp communication and media coordination.

17. Assist the Manager/Director in preparing renovation quotations and budget estimates.

18. Possess good typing skills and strong spoken English communication skills.

Pay: AED3,500.00 - AED4,000.00 per month

Work Location: In person