Office/ Shop Assistant

Job Overview
As an office and shop assistant, you will help out our Makenna team (1/2 time) in the office and (1/2) in our coffee shops. In the office, you will support administrative tasks, such as responding to emails, getting quotes, keeping inventory in stock, responding to correspondence, etc. While in the shops, you will work as a team member, getting familiar with our menu by working the register, making drinks and helping to set up new locations as we expand!

Responsibilities:

• Manage schedules, appointments, and meetings
• Handle emails, phone calls, and correspondence
• Organize files, documents, and records
• Assist with day-to-day administrative tasks
• Support with travel arrangements, errands, and personal tasks
• Provide general office support and assist with various projects
• Learn drinks and barista operations
• Prepare drinks and provide floating support at our shops
• Provide excellent customer service
• Work POS system at shops

Qualifications:

• Strong organizational and multitasking skills
• Excellent communication and time management abilities
• Proficient in Microsoft Office and other relevant software
• A professional, friendly, and proactive attitude
• Prior experience in an administrative or personal assistant role is a plus

If you’re looking for a rewarding role in a dynamic team, we’d love to hear from you. Apply today to start your next career chapter with us!

Duties
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls using phone systems
- Assist in organizing and scheduling appointments
- Perform clerical duties, including typing, filing, and photocopying
- Assist in managing office correspondence and communications
- Proofread documents for errors and maintain accurate records
- Utilize DocuSign for electronic document signing
- Transcribe notes and correspondence as needed
- Provide executive administrative support as required

Qualifications
- Proven experience as an assistant secretary or in a similar role
- Proficient in office management procedures and practices
- Strong clerical and administrative skills
- Excellent communication and interpersonal abilities
- Experience as a barista or cafe team member a plus
- Experience providing personal or office assistant support is a plus
- Ability to handle sensitive information with confidentiality

Job Types: Full-time, Part-time

Pay: $18.00 - $23.00 per hour

Ability to Commute:

• Simi Valley, CA 93065 (Preferred)

Ability to Relocate:

• Simi Valley, CA 93065: Relocate before starting work (Preferred)

Work Location: In person