Office Staff

Job Overview
We are seeking a dynamic and highly organized Office Staff member to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting overall administrative needs. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle a variety of clerical and administrative tasks, manage front desk responsibilities, and assist with office management to create an efficient and welcoming environment for both staff and visitors. This paid position offers an exciting opportunity to develop your career in office administration while contributing to a vibrant team.

Responsibilities

• Greet visitors and clients warmly at the front desk, providing professional and friendly customer support.
• Manage multi-line phone systems, directing calls efficiently and taking accurate messages.
• Perform data entry tasks using computer skills, including maintaining records, filing documents, and updating databases.
• Utilize Office management software such as QuickBooks for bookkeeping, invoicing, and expense tracking.
• Coordinate calendar management and schedule appointments or meetings using Google Workspace or Microsoft Office tools.
• Handle clerical duties such as proofreading documents, organizing files, and maintaining office supplies inventory.
• Support administrative functions including photocopying, scanning, mailing, and preparing reports as needed.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette with experience managing multi-line phone systems.
• Bilingual abilities are a plus to assist diverse clients and team members.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Demonstrated office experience with clerical or administrative responsibilities.
• Exceptional typing speed and accuracy for data entry tasks.
• Knowledge of office management procedures including filing systems and document proofreading.
• Effective time management skills to handle multiple priorities efficiently.
• Personal assistant experience or calendar management skills are advantageous. Join us to be part of a lively team that values professionalism, efficiency, and exceptional service! This role offers a rewarding environment where your organizational talents will shine while supporting our company's success every day.

Pay: $22.04 - $26.54 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Work Location: In person