Office/Administrative Assistant- Seasonal, Flexible Hours, Small Business

Office/Administrative Assistant – Seasonal, Flexible Hours, Small Business

We are looking for a proactive and dependable Office/Administrative Assistant to manage office operations, client communications, and administrative tasks in a small, professional home office setting located in Salisbury/Westbury. The ideal candidate is highly organized, communicates professionally, and demonstrates exceptional accuracy in data entry and documentation. Working closely with business ownership, many office responsibilities are coordinated and shared to support day-to-day operations. The position requires discretion, efficiency, and the ability to interact confidently with executive-level or priority clients while helping ensure daily operations run smoothly.

Responsibilities

• Handle incoming calls with excellent phone etiquette, directing inquiries accurately and efficiently

• Maintain accurate data entry and organized record-keeping systems across various spreadsheets

• Manage calendar schedules, appointments, and meetings using Microsoft Office and Google Workspace tools

• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software

• Assist with clerical duties including typing correspondence, organizing files, and maintaining office cleanliness and organization

• Provide exceptional customer service by addressing inquiries promptly and courteously via phone or email

Qualifications

• Proficiency in Google Sheets and/or Microsoft Excel
• Familiarity with data entry, filing systems, and basic bookkeeping (QuickBooks preferred)
• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to manage time effectively while handling multiple priorities in a fast-paced environment; must be a self-starter
• Minimum 2 years of administrative experience
• Demonstrated professionalism with good phone etiquette and customer support skills
• Comfortable contacting clients to collect outstanding payments in a professional and courteous manner

About the Role

We are a small business operating from a professional home office that is organized, comfortable, and collaborative. We are looking for someone who is self-motivated, dependable, and able to manage assigned tasks independently when needed. Many office responsibilities are shared collaboratively with business ownership to support the day-to-day operations of the office. Reliability and punctuality are extremely important for this role, and we value team members who take pride in being accountable and dependable.

This position is best suited for someone who is proactive, takes initiative, and is comfortable managing responsibilities with minimal supervision. The right candidate will also be confident in providing organized daily updates summarizing activities, client communications, and any follow-up items that require attention.

Our business is seasonal, with periods of fast-paced activity as well as slower times when administrative, organizational, and maintenance work within the office is completed. Work hours can vary based on the flow of business. Some days may require earlier start times, while other days may begin later with a later end time. Specific scheduling expectations will be discussed during the interview process. Depending on business needs, occasional remote work may also be available.

Compensation & Benefits

• Yearly performance bonus
• Off-season work opportunities (approximately three months when we are not actively in the field) will be discussed during the interview process
• During the off-season, the position is eligible for unemployment benefits as allowed by state guidelines
• Additional benefits to be discussed during hiring

How to Apply

To apply, please submit your resume and a brief cover letter explaining your relevant experience and why you feel this role is a good fit. Applications that do not include this information may not be considered

Pay: $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Paid time off

Work Location: In person