Office/Billing/Dispatch Assistant

WE ARE LOOKING FOR 2+ IMMEDIATE HIRES. WE WILL BE HOLDING OPEN INTERVIEWS FOR IMMEDIATE HIRES AT 9 AM 5/18-5/22 - PLEASE REPLY WHICH DAY YOU WOULD BE ABLE TO COME IN.

We are looking for a competent and reliable Office Assistant to help with the organization and running of the daily administrative operations of the company. The primary focus of this position is keeping track of the daily work scopes, logs, and Inventory for technicians and project managers. The hours for this position will be between 8:00 AM to 6:00 PM Monday-Friday, and also rotating weekends. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Bilingual (Spanish) is a plus

Job Type: Full-time

Pay: $16.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Are you available to start Immediately?
• Which day are you available to Interview at 9 am at our office in Arlington?

5/18, 5/19, 5/20, 5/21 , 5/22

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person