Office/Dispatch Manager

Job Summary:

We are seeking a highly organized and detail-oriented Dispatch/ Office Manager to join our team. This role is responsible for overseeing financial transactions, managing accounts payable/receivable, and supporting daily operational tasks to ensure efficiency in our plumbing services. The ideal candidate will have strong accounting knowledge, excellent problem-solving skills, and the ability to coordinate logistics within a fast-paced environment.

Key Responsibilities:Accounting & Finance:

• Manage accounts payable and receivable, ensuring accurate and timely invoicing and payments.
• Reconcile bank statements, credit card transactions, and vendor accounts.
• Assist in payroll processing, employee reimbursements, and tax filings.
• Prepare financial reports, job costing analysis, and budget tracking.
• Maintain organized records of financial transactions in accounting software (e.g., QuickBooks).
• Work with external accountants for audits and tax compliance.

Operations & Administrative Support:

• Coordinate scheduling, dispatching, and workflow for plumbing technicians.
• Assist with inventory management, ensuring stock levels are maintained.
• Handle vendor and supplier communication, including ordering materials and negotiating contracts.
• Support compliance with industry regulations and company policies.
• Manage customer inquiries, contracts, and service agreements.
• Assist with project tracking, job completion documentation, and client billing.

Qualifications:

• 2+ years of experience in accounting, bookkeeping, or operations support (experience in construction or plumbing industry is a plus).
• Proficiency in accounting software QuickBooks, Google and Microsoft Office Suite (Excel, Word,).
• Strong organizational and multitasking skills, with attention to detail.
• Ability to communicate effectively with technicians, vendors, and clients.
• Problem-solving skills and a proactive approach to process improvement.

Benefits:

• Competitive salary based on experience.
• Health insurance.
• Paid time off and holidays.
• Opportunities for professional development.

If you are a motivated professional looking to contribute to a growing company, we encourage you to apply!

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person