Onsite Office Assistant

Job Summary
We are seeking a dynamic and organized Onsite Office Assistant to join our team and ensure the smooth operation of our office environment. This role is vital in providing exceptional administrative support, managing front desk responsibilities, and maintaining efficient office workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a welcoming atmosphere for visitors and staff alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk operations, including signing in visitors, managing security protocols, and maintaining visitor logs
• Perform data entry tasks using computer literacy skills, including updating records in Microsoft Office and Google Workspace application
• Organize and maintain filing systems, both physical and digital, ensuring documents are easily accessible and properly stored
• Support office management activities such as calendar management, scheduling appointments, and coordinating meetings

Requirements

• Proven office experience with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Bilingual abilities are a plus to assist diverse client needs
• Exceptional phone etiquette and customer service skills for handling inquiries professionally
• Previous experience in personal assistant roles or calendar management is advantageous
• Demonstrated ability to work independently while supporting team objectives

Join us as an Onsite Office Assistant where your energy, organization, and dedication will help create a welcoming environment while supporting our daily operations. This paid role is perfect for someone eager to grow their administrative expertise in a lively professional setting!

Pay: $20.00 per hour

Work Location: In person