Operations & Account Coordinator

The Company

OBRAS INTERNATIONAL is a distinguished regional distributor specializing in ventilated façade systems, with expertise in wood and fiber cement cladding. Our products are designed to withstand extreme climates, from intense heat and humidity to desert weather, snow, and rain. Committed to delivering a comprehensive service package, we provide design proposals, supply materials, offer technical assistance, supervise projects, and guarantee a quality finish.

Description

As the Operations & Account Coordinator at OBRAS INTERNATIONAL in Dubai, you will play a key role in ensuring smooth procurement, shipping, and financial processes that support our façade distribution business. You will manage purchase orders, coordinate shipping documentation, process supplier payments, and monitor financial transactions while working closely with internal teams, suppliers, and logistics partners. This role requires strong organizational skills, attention to detail, and the ability to balance operational efficiency with financial accuracy.

Responsibilities include but are not limited to:

· Procurement & Order Management
- Generate and dispatch purchase orders in SAP.
- Verify purchase quotes against client specifications.
- Log received PO invoices into SAP and maintain accurate records.

· Logistics & Shipping
- Request, prepare, and validate shipping documents (Invoices, Packing Lists, Certificates of Origin).
- Obtain freight quotations from shipping providers and arrange cargo insurance.
- Prepare Commercial Invoices and Packing Lists for GCC shipments.
- Coordinate customs duty payments and ensure compliance with import/export regulations.

· Regulatory & Certification Compliance
- Handle invoice attestation with the Ministry of Foreign Affairs.
- Apply for and renew Ministry of Economy product certificates.

· Accounting & Payments
- Prepare advance payments through the bank portal.
- Process supplier and logistics payments on time.
- Pay office monthly bills and employee allowances.
- Monitor daily bank account transactions and maintain accurate financial logs.

· Client & Internal Coordination
- Monitor emails for new inquiries and ensure timely responses.
- Support the sales team with accurate documentation for orders and shipments.
- Collaborate with suppliers, logistics partners, and internal teams to ensure seamless operations.

Skills / Abilities / Knowledge

· Educational Background: Bachelor’s degree in Business Administration, Logistics, Accounting, or a related field.

· Experience: Minimum 2–3 years of experience in logistics coordination, procurement, or accounting support. Previous exposure to construction or building materials industry is a plus.

· Accounting Knowledge: Strong background in data entry, invoice processing, payments, and bank reconciliation. Previous experience with LCs is an advantage.

· ERP/SAP Skills: Hands-on experience with SAP or similar ERP systems for order management and financial entries.

· Organizational Skills: Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.

· Communication Skills: Strong verbal and written communication with clients, suppliers, and internal teams.

· Detail-Oriented: High accuracy in documentation, invoicing, and order tracking.

· Technical Proficiency: Competent in Microsoft Office Suite (Excel, Word, PowerPoint).

What We Offer

OBRAS INTERNATIONAL is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. We provide a collaborative work environment, opportunities for professional growth, and exposure to large-scale façade projects in the GCC region. We appreciate all applications, but only those selected for an interview will be contacted.

Job Type: Full-time