Operations & Accounting Coordinator

Location: Inland Northwest Region (Remote + In-Person Coordination)

We are a growing organization involved in real estate holdings, construction/project operations, and nonprofit development. Our work includes property acquisitions, operational management, entity administration, and development of a residential life-restoration program called Split Rock Life.

We are seeking a highly organized, systems-minded Operations & Accounting Coordinator to help bring clarity, structure, and operational visibility across several related entities.

This is primarily a remote/work-from-home position, but regular in-person meetings at our Dalton Gardens office are expected for operational coordination, planning, and financial review.

Ideal candidate may live in:
Coeur d’Alene, Hayden, Post Falls, Rathdrum, Athol, Spirit Lake, Spokane Valley, Kellogg, Worley, or nearby communities.

Primary Responsibilities

Accounting & Financial Administration

• Manage QuickBooks Online bookkeeping across multiple entities
• Maintain reconciliations and organized financial records
• Track intercompany transactions and transfers
• Maintain organized financial documentation and Dropbox systems
• Assist with monthly close process and operational reporting
• Coordinate with CPA, insurance providers, lenders, and consultants
• Help maintain management-useful books and operational visibility

Operations & Administrative Coordination

• Manage insurance renewals and policy coordination
• Assist with permit tracking and project administration
• Coordinate vendors and operational follow-through
• Prepare lender and administrative document packages
• Help organize grants, nonprofit administration, and entity records
• Assist with operational systems and process organization

Software Environment

• QuickBooks Online
• Dropbox
• Apple/macOS environment (Pages, Numbers, Mail, Messages, Calendar, Notes)

Ideal Candidate

• Highly organized and detail-oriented
• Strong written communication skills
• Able to work independently and take ownership
• Calm under pressure and low drama
• Systems-minded and proactive
• Adaptable and resourceful
• Strong integrity and trustworthy with confidential financial information
• Passion for helping support restoration/recovery-oriented work is a major plus

Experience in real estate, construction, property management, nonprofit administration, or operational bookkeeping is highly desirable, but strong organizational ability and ownership mindset matter more than perfect industry background.

Position Structure

• Independent contractor (1099)
• Approximately 20 hours/week initially
• Flexible ramp-up over time depending on fit and company growth

This is not a corporate bureaucracy role or a passive data-entry position. We are looking for someone who values ownership, clarity, organization, and operational excellence.

Pay: $25.00 - $30.00 per hour

Benefits:

• Work from home

Application Question(s):

• Describe your experience managing bookkeeping or operational administration across multiple companies or entities.
• Have you worked in construction, real estate, property management, nonprofit administration, or a similar operational environment? Please describe briefly.

*
This role requires organization, follow-through, and independent problem solving. Describe a system or process you personally improved in a prior role.

Experience:

• QuickBooks: 3 years (Required)

License/Certification:

• QuickBooks Online ProAdvisor Certification (Preferred)
• Valid driver’s license (Preferred)

Work Location: Hybrid remote in Dalton Gardens, ID 83815